Head of Project Management

When searching on location, enter the country’s full name in English, e.g. At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

We're investing in technology and talent to help our teams solve complex challenges, create exceptional experiences, advance more sustainable event practices and deliver stronger outcomes for clients around the world. Project Manager - Meetings Management (Life science expertise)
Permanent, hybrid - based in Munich, Germany

As our Project Manager - Meetings,you will be fully dedicated to a client in the Life Science industry. You’ll juggle exciting projects, work closely with clients, and see your work come to life in unique destinations.

You will work on a variety of programs simultaneously and will serve as the day-to-day planning contact for each respective Client Event Organizer.

Please note that it will be required to work from the client’s office 3x times a week.

As Project Manager - Meetings, you will:

Oversee planning and execution of programs, ensuring compliance with timelines and client financial controls.

Client Management : Provide valuable advice on best practices, compliance, and cost savings for events.

Budget Management : Create and communicate budgets throughout planning, with reconciled final budgets.

Manage supplier negotiations and relationships, ensuring high service and professional issue resolution.

Conduct venue research, preliminary budgeting, and manage the e-RFP process.

Attendee Management : Track attrition, manage registrations, and oversee communication with hotels regarding room blocks and cancellations.

Technology Management : Build client websites for information collection and registration, ensuring compliance requirements are met.

Reporting & Compliance : Meet deadlines for reporting, audits, and ensure supplier billing compliance.

Process Improvement : Assist in developing SOPs and best practices to enhance operations across regions.

Sound experience in meeting/program planning experience

Proficiency in Microsoft Office applications

German and English language proficient in both oral and written communications

Travel industry and destination knowledge

Up to 25% travel (both domestic and international) may be required

Ability to establish strong partnerships with clients, prospects, vendors and peers and demonstrates knowledge of practices that provide service and support.

Work independently and be adaptable, including willingness to travel during peak times for onsite client and venue management

Flexible Working
We believe that a flexible working environment is key to getting the best out of our teams. Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.