Front Desk Administrative Receptionist Position

Job Description

Job Description We are looking for an Administrative Assistant to join a growing team in Irvine, California on a contract basis with the potential for a permanent position. This onsite role supports daily office operations while also handling core bookkeeping tasks in QuickBooks Desktop, making it ideal for someone who is organized, detail-oriented, and comfortable balancing administrative and financial responsibilities. The person in this position will help keep the office running smoothly, provide support to leadership, and contribute to efficient coordination across day-to-day business activities.

Responsibilities:

• Manage day-to-day bookkeeping activities in QuickBooks Desktop, including invoice entry and support for accounts payable and accounts receivable functions.
• Assist with payroll-related administrative tasks, track business expenses, and prepare routine financial and operational reports for leadership review.
• Welcome visitors, answer inbound calls, respond to correspondence, and coordinate meetings to maintain an efficient front-office environment.
• Organize and maintain electronic and physical files such as vendor records, customer information, contracts, and other essential office documentation.
• Monitor outstanding action items, follow up with internal and external contacts, and help keep administrative workflows on schedule.
• Provide general administrative support across departments and assist with special projects that improve office organization and efficiency.• At least 3 years of experience in an administrative support, office coordination, or similar role.
• Hands-on experience using QuickBooks Desktop is required.
• Ability to perform data entry accurately and manage multiple administrative tasks with strong attention to detail.
• Experience handling receptionist or front-desk responsibilities, including answering inbound calls and greeting visitors.
• Familiarity with basic bookkeeping processes, including invoicing, expense tracking, and support for payables and receivables.
• Strong written and verbal communication skills with the ability to interact professionally across teams.
• Comfortable working onsite in a permanent role in Irvine, California.