HR Rep Full Time

HR Assistant

The City of Oakdale's mission is to provide high-quality, reliable services and foster a safe, clean, and welcoming community.

Our Human Resources team is hiring an HR Assistant! We are looking for a self-starter who has the ability to create a positive experience for both employees and applicants, and who wants to be part of a professional and innovative team serving a great staff and community. This position serves as the first point of contact of our HR team for employees and applicants, ensuring an excellent experience. Additionally, this role provides primary support related to recruiting and onboarding, is the main contact between HR and payroll functions, assists employees with benefits questions, and coordinates file organization and team organization. This position is an early career-level human resources role, with the opportunity to grow and expand with exceptional performance and commitment to ongoing learning and development. Anticipated hiring timeline:

Application review begins - September 16

First round interviews (video) - September 21-22

Note: This position is in-person (non-remote) and is temporarily based at the new Public Works Facility at 3200 Granada Avenue North while City Hall is being renovated into a state-of-the-art facility. When renovations are completed, the Human Resources team will relocate back to Oakdale City Hall (1584 Hadley Avenue North).

Provide initial support for staff, applicants, and the public on inquiries related to Oakdale hiring and employment

• Assist with the development, tracking, and maintenance of training records and continuing education needs
• Coordinate quarterly random CDL drug testing and reporting
• Knowledge of laws and/or policies pertaining to work related injuries or other leave programs; assist with tracking leave time and communicating to employees and payroll to ensure accurate records
• Assist with processing payroll and deduction changes each pay period, ensuring appropriate backup documentation is provided
• Working knowledge of personnel policies and procedures, knowledge of City's labor contracts, and relevant state and federal regulations related to Minnesota public sector employment
• Familiarity with Minnesota Government Data Practices Act and how to apply the standards to personnel data and personnel files
• Attention to detail and ability to differentiate among various employee groups and applicable benefits or policy application
• Working knowledge of City's HRIS and payroll technology; ability to assist end users, update content as needed, and verify accuracy of content
• Support the annual open enrollment process, including employee support, verification of requested changes and accurate deductions, and clear communication materials
• May assist with employee committees (Benefits, Safety & Wellness, others) and content preparation, record management, and meeting facilitation
• able to prepare internal promotional and event materials
• Provide updates to Human Resources Director on department matters.
• Ability to work with data and ensure accuracy
• Ability to communicate clearly and professionally in writing and verbally
• meet job expectations and comply with City policies and procedures
• Proficiency with Microsoft Office suite and other related software
• Must be able to react to change productively and handle other tasks as assigned

Supervision General supervision is provided while performing the normal duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hazards Nonstrenuous Occasionally climbs a few steps, balance, bend/stoop kneel, crouch, squat, crawl, reach above shoulder level, sit, stand, walk, finger/enter data/keystroke, feel, talk, or hear, and/or exerts up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. While performing the duties of this job, this position will use: close vision, far vision, depth perception, visual acuteness, color vision, and peripheral vision. Surroundings Low Risk Exposure to inside environmental conditions where it is adequately lighted, ventilated and heated, and normal precaution must be observed. Access to Public Data: This position may encounter not public data in the course of these duties. Any access to not public data should be strictly limited to accessing the data that are necessary to perform the duties. While data are being accessed, this position should take reasonable measures to ensure the not public data are not accessed by individuals without a work reason. Once the work reason to access the data is reasonably finished, this position must properly store the not public data.

The requirements listed below are representative of the formal education, experience and training required. EDUCATION Associate's degree in human resources or related field EXPERIENCE A minimum of two (2) years' direct experience in human resources, employee development, or employee training

The requirements listed below are representative of the formal education, experience and training preferred in order to exceptionally perform all of the functions of this position. EDUCATION Bachelor's degree in human resources, public administration, or related field EXPERIENCE More than two years' experience in public sector human resources TRAINING, CERTIFICATES, AND LICENSES Public Sector HR Association PSHRA-CP or PSHRA-SCP certification, CLRP (Certified Labor Relations Professional) Certification, SHRM-CP certification

The City of Oakdale understands that its employees are its greatest assets. Our plan includes medical care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, short and long-term disability, holidays, and paid time off. The city also supports employees through wellness options, employee assistance availability, and department specific initiatives. Part-time employees who are employed on a schedule of more than twenty hours per week receive benefits on a pro-rated basis. The benefit options below are applicable for regular, full or part-time employees and may vary based on labor agreement or specific position.

Medical: Medica (three plan options) - City contribution for both single and family premiums, as well as HSA contributions in accordance with City policy. Employees may make additional HSA contributions if enrolled in the City's medical plan

Dental: Mutual of