Seasonal HR Rep

The Human Resources Assistant provides administrative support for leave-of-absence and workplace injury processes across the Tennessee Aquarium, Creative Discovery Museum, and Hunter Museum of American Art.

This position assists with workers’ compensation, FMLA, and short-term disability processes by helping maintain records, preparing documents, tracking information, and communicating with employees and vendors.

The ideal candidate is organized, detail-oriented, professional, and able to handle confidential information appropriately.

Key Responsibilites

Assist with tracking and maintaining FMLA, workers’ compensation, and short-term disability cases

Prepare and organize leave-related paperwork, notices, and documentation

Maintain accurate and confidential employee records

Help monitor leave dates, return-to-work information, and required documentation

Respond to basic employee questions regarding leave procedures and documentation requirements

Communicate professionally with employees, supervisors, medical providers, and third-party vendors

Assist with workplace injury reporting and follow-up communication

Support return-to-work coordination and related documentation

Help maintain compliance with organizational policies and applicable leave procedures

Handle sensitive information with professionalism and confidentiality

Perform other related duties as assigned

Knowledge, Skills, and Abilities

Basic understanding of Human Resources and office practices

Strong organizational and communication skills

Strong organizational skills and attention to detail

Ability to maintain confidential information appropriately

Effective verbal and written communication skills

Ability to manage multiple tasks and deadlines

Ability to work independently and as part of a team

Customer-service mindset and professional communication style

Basic computer skills, including Microsoft Office applications

Education and Experience

High school diploma or equivalent required

Previous administrative, office support, customer service, or Human Resources experience preferred

Experience working with confidential information preferred

Familiarity with workers’ compensation, FMLA, or leave administration processes preferred

Associate’s degree or coursework in Human Resources, Business Administration, or related field preferred

Experience supporting leave administration or workplace injury processes preferred

Proficiency in Microsoft Office applications preferred

Working Conditions

Normal office environment

Frequent interaction with employees, supervisors, and external partners both verbally and written

Occasional exposure to outdoor elements (differing temperatures,

Schedule flexibility may occasionally be needed based on operational needs

Physical Demands

The physical demands described below are representative of those that may be encountered while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to use a computer and telephone for extended periods

Ability to move between campus buildings

Frequent movement within office and some areas of the Aquarium facilities

Extended periods of standing, walking, or remaining in a stationary position

Occasional movement or positioning of items weighing up to 20 pounds

Seasonal, hourly ($16/hour); approx. 20-30 hours/week, on-site, flexible schedule. Position expected to last 3 months, with the possibility of extension based on organizational needs.

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