Head of Project Management

The facility will make reasonable accommodations to otherwise qualified individuals who are capable of performing the essential functions of the job with or without reasonable accommodation.

POPULATION SERVED The position does not involve direct patient care. Age specific experience and/or special training and/or expertise are not required to serve this population.

Position Summary The Project Manager is responsible for planning, implementing, controlling, and evaluating of specific short-term projects which has a beginning, an end, and specific deliverables. The Project Manager is responsible for defining the scope of the project in collaboration with senior management. He is responsible for executing the project according to the project plan and reviewing the quality of the work completed with the project team. He is also responsible for ensuring that the project deliverables are on time, within budget and the required level of quality.

Position Qualifications Two to three (2-3) years of experience as in Planning and/or Management or within a related field are preferred. Business Degree is desirable. Must be proficient with word processing, simple accounting, data base management, and spreadsheet.

DUTIES AND RESPONSIBLITIES Develop forms and records to document project activities.

Ensure that all project information is appropriately document and secured.

Monitor the progress of the project and make adjustments as necessary to ensure the successful completing of the project.

Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.

Write reports on the project for senior management and for funders.

Manage all project funds according to established accounting policies and procedures.

Monitor and approve all budgeted project expenditures.

Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly).

Ensure that all financial records for the project are up to date.

Determine the resources (time, money, equipment, etc.) required to complete the project.

Define the scope of the project with senior management.

Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project.

Develop a schedule for project completion that effectively allocates the resources to the activities.

Prepare financial reports and supporting documentation for funders as outlined in agreements.

Evaluate the outcomes of the project as established during the planning phase.

Requirements DEMANDS AND CHARACTERISTICS OF WORK, EQUIPMENT USAGE, AND WORK ENVIRONMENT Standing/Walking – 34-66%

Working outdoors – 34-66%

Working with or near chemicals -1-33%

Working with hazardous waste materials -1-33%

Utilizing essential upgraded or adaptive equipment as industry standards require -1-33%

Potential for cuts and bruises -1-33%

Driving company or personal vehicle -34-66%

Completes daily tasks and assignments and processes large volumes of work associated with the operation of the department.

Maintains effective communication with peers, medical staff, patients, visitors, and families.

Quality Outcomes – Meets and exceeds expectations of internal and external customers. All organizational and departmental standards regarding quality of performance are met. Participates in quality improvement programs as directed.

Safe Working Environment – Demonstrates an awareness of and adherence to safety and legal requirements established at the facility with an emphasis on maintaining a safe environment for all persons working in the facility.

Accident/Injury Reporting – Reports any accidents, injuries and unsafe equipment and conditions to supervisor by the end of the shift and reports any pre-existing conditions as identified by the ADA.

Unsafe Conditions – Immediately reports, and corrects, if possible, unsafe conditions or equipment.

Workplace Standards – Complies with relevant regulations and standards and policies governing safe workplace environment (OSHA, Accreditation, etc.)

Safety Techniques – Maintains current knowledge of all aspects of the facility’s safety program by attending safety-related training as mandated upon hire, and thereafter as required by facility.

Attendance and Punctuality – Follows all facility guidelines outlining standards of attendance and punctuality. UNIVERSAL PRECAUTIONS Universal precautions will be observed in order to prevent contact with blood or other potentially infectious materials. Under circumstances in which differentiation between body fluid types is difficult or impossible, all body fluids shall be considered potentially infectious materials. All blood or other potentially infectious materials will be considered infectious regardless of the status. The category shown below is designed to communicate the risk of exposure for this particular position.