Full-Time Bookkeeper (Accounting)

ABOUT SHELBY CONSTRUCTION

Shelby Construction is a growing residential construction company based in Clearwater, FL. We build custom residential projects across the Tampa Bay area and take pride in running a tight, process-driven operation.

We're looking for someone who wants to own the financial side of a growing construction company — not just process transactions, but think about what the numbers mean and help leadership make better decisions. This is a hands-on role where you'll be the only finance person in the company, working directly with the COO and ownership.

This is not a traditional bookkeeping job. You'll manage all day-to-day financial operations (AP/AR, payroll, billing, sub payments) while also owning financial reporting, project cost tracking, cash flow forecasting, and budget analysis. Construction Purchasing & Subcontractor Management

• Sign up new subcontractors with all required documentation: workers' comp, general liability insurance, license, and signed master agreement
• Track subcontractor invoices, input into BuilderTrend, and generate bills when due
• Process back charges to subs per company procedure: notify the sub in writing of the charge, cost, and hours before deducting from payment; CC site super, COO, and ownership

Accounts Receivable

• Create customer profiles in QuickBooks and link to BuilderTrend
• Receive new sales orders and create deposit requests through BuilderTrend
• Create invoices to customers and actively follow up to collect payment
• Create purchase orders in BuilderTrend based on site super requests
• Deliver a weekly collections/aging report every Monday: client name, amount, days outstanding, actions taken, next steps

Accounts Payable

• Process employee travel and reimbursement
• Manage release of liens prior to paying subcontractors
• Categorize all credit card and bank account transactions in QuickBooks weekly

Financial Reporting & Analysis

• Keep QuickBooks updated and reconcile bank accounts regularly
• Provide information to CPA for tax preparation
• Produce a quarterly financial summary for the company in coordination with the COO and CPA
• Maintain general ledger accounting
• Maintain and enforce accounting policies and procedures

Project Cost Tracking & Job Costing

• Enter job budgets in BuilderTrend for every new project so POs track against budget
• Deliver a complete project cost report within 5 business days of every job close — including labor hours, materials, and subcontractor costs compared to budget, with profit margin and variance explanation
• Cash Flow Forecasting
• Own and maintain the company's weekly revenue and profit forecasting spreadsheets (project-by-project, with contract values, weekly totals, start/completion dates)
• Update forecasting tools weekly with current project data: actual revenue collected, costs paid, revised completion dates, new projects
• Produce a monthly 30/60/90-day cash flow look-ahead: what's coming in, what's going out, and whether a cash gap is expected

Weekly Financial Planning

• Prepare and deliver the weekly Financial Planning (FP) report with analysis — not just numbers
• recommend payment prioritization when cash is tight
• Deliver a one-page monthly Financial Health Summary to leadership: revenue vs. expected, cash position, AR aging, AP obligations, and flags

Proactively identify cost savings, billing errors, unused subscriptions, vendor issues, and unbilled work — don't wait to be told
- When reporting financials, include a recommendation — don't just present the situation for someone else to solve

3+ years of experience in a finance, accounting, or bookkeeping role — construction industry experience strongly preferred

• Experience with construction project management software (BuilderTrend preferred, or willingness to learn quickly)
• Strong Excel/spreadsheet skills — you'll be maintaining forecasting models, not just data entry
• Understanding of AP/AR, payroll processing, bank reconciliations, and general ledger accounting
• Ability to work independently with minimal supervision — this is a solo finance role
• Experience with construction job costing, lien releases, AIA billing, or progress billing
• Experience with cash flow forecasting or financial modeling
• Bachelor's degree in accounting, finance, or business administration
• Flexible PTO — no cap, approved by your manager
• All federal holidays off + Black Friday, Christmas Eve, New Year's Eve
• You're not just looking for a job entering numbers into software. You look at a spreadsheet and you don't just see data — you see a story about where the money went and what should happen next.

You take pride in keeping the books tight and the cash flowing.

Employment Type: Full Time
Bonus/Commission: No