Substitute secretary - school

Position Type:
Substitute
Date Posted:
10/25/2024
Location:
District POSITION: SUBSTITUTE SECRETARY
SUPERVISOR: Principal

GENERAL JOB DESCRIPTION: To assist administration, staff, and visitors, community, in any way necessary with maximum attention devoted to the Superintendent or School Principal. All duties will be done with an equity lens and support of all in our district. Home visits maybe required, and are part of this jobs duties when assigned. Other duties may be assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Work cooperatively with colleagues, supervisors and administrators.
• Work well with a variety of students, parents, and community members.
• Exhibits ability to remain polite and calm when dealing with students, parents, and staff.

1. Demonstrate ethical behavior
2. Engage in self development.
3. Follow district policies and administrative rules and regulations.
4. Maintain behavior appropriate to performing and accomplishing assigned duties.
5. Know what to do successfully to complete assigned work.
6. Project an over-all concern and personal appearance as it relates to job performance.
7. Perform usual office tasks to include, but not limited to: typing, filing, receiving, placing and routing phone calls, and correspondence.
8. Maintain and keep files current.
9. Assist with and type reports as directed.
10. Accounting and bookkeeping for student activity and booster accounts.
11. Gather, file and disseminate information as required including bulletins, requisitions, time sheets, leave, travel, etc.
12. Receipt and deposit monies and keep a true and accurate accounting of all activity accounts.
13. Ability to deposit money daily and understanding banking procedures.
14. Originate and account purchase orders, originate and verify purchases from Budget, ability to review and knowledge of purchasing.
15. Receive visitors to the office and respond to their needs.
16. Contribute to the welfare and effectiveness of the District by adhering to high ethical standards of performance and interpersonal relationships.
17. Assist with school activities and programs.

ADDITONAL DUTIES AND RESPONSIBILITIES:

1. Other tasks as may be deemed appropriate and necessary by the immediate supervisor and or the superintendent.

1. Utilize the computer for various programs; graduation, plays, NHS, etc.
2. Refer all medical emergencies to school nurse and follow district policies in administering medication.
3. Assist with inventory and supply stocking.
4. Perform other tasks as may deemed appropriate and necessary by the immediate

supervisor and/or the superintendent, home visits when assigned.

QUALIFICATIONS:

1. High school diploma or GED equivalency
2. Experience as a secretary or equivalent work.
3. Demonstrated knowledge of basic office procedure.
4. Demonstrated knowledge of purchasing procedure
5. Demonstrated knowledge and skill of computer function and operation.
6. Such alternatives to the above qualifications as the Board may find appropriate and

acceptable.

PHYSICAL REQUIREMENTS:

Sitting, standing, lifting and carrying (up to 30 pounds) reaching, squatting, kneeling, and moving light furniture may be required.

SAFETY AND HEALTH:

1. Knowledge of universal hygiene precautions.

EQUIPMENT/MATERIAL HANDLED:

Must know how to properly operate or be willing to learn to operate all multi-media equipment including current technology.

WORKING ENVIRONMENT:

Must be able to work within various degrees of noise, temperature, and air quality. Interruptions of work are routine. Flexibility and patience are required. Must be self motivated and able to complete job assignments without direct supervision. After hour work may be required.