Academy Administrative Professional

Administrative Assistant
University of South Carolina Upstate
Under the direction of the Humanities internship Coordinator, the Administrative Assistant will provide administrative support to the College of Arts, Humanities, and Social Sciences Humanities Internship Program. The Administrative Assistant for this grant-funded program will track internship information and placements; assist with collecting evaluation data; process payments to students and faculty; assist with events such as workshops and orientation sessions; and maintain program website and social media.

Assists Humanities Internship Coordinator with administrative duties

Responding to inquiries about the program from students, faculty, and external partners

Management of Internship Processes and Data

Coordinates the system for collecting and processing internship applications. In collaboration with the PI/Humanities Internship Coordinator, maintains a system for tracking student internship placements. Assists the Humanities Internship Coordinator and the Humanities Internship Evaluator with evaluation data collection. Processes student internship stipends. Processes faculty stipends.

Event Planning and Coordination

Collaborates with Humanities Internship Coordinator to plan and execute workshops and programs. preparing workshop materials; notifying student interns and faculty of events; Collaborates with Humanities Internship Coordinator and with Grants Administrator to manage project budget. Keeps detailed and accurate records of project expenditures. Maintains ledgers and spreadsheets to track expenses.

Assists Humanities Internship Coordinator with program web page updates. Also develops and maintains social media presence on various social media platforms.

Bachelor’s degree from an accredited institution, or high school diploma + 4 years equivalent experience. Excellent written, oral, and digital communication skills with a demonstrated culturally respectful interpersonal communication style. Handles confidential information appropriately. Utilize project coordination skills. Ability to create and organize documents and data using Word, Adobe, and Excel.

Salary commensurate with education and experience.

The University of South Carolina is an affirmative action/equal opportunity institution. Women, minorities, protected veterans, and individuals with disabilities are encouraged to apply.

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