Research Fellow - Research Administration - Full Time

Research Administrator II

Work Type: Full Time

Categories: Office/Administrative/Fiscal Support, Grant or Research Administration

Department: 13010100 - COTA-DEAN'S OFFICE-GEN ADMIN

Maintain a high level of commitment to realizing the PI's vision while adapting to evolving project directions and institutional constraints.

Bridge gaps and develop effective collaboration mechanisms between the Division of Sponsored Programs (DSP) and the UF Foundation.

Develop and manage the transmittal of proposals to federal, state, and private funding agencies, adjusting strategies in response to changing sponsor guidance, timelines, or project needs.

Conduct early fiscal review of proposal budgets, ensuring all necessary items such as PO limits, contract language, and required quotes are budgeted correctly.

Review grant and contract award terms and conditions and guide faculty through successful post-award management.

Coordinate funds flowing through the UF Foundation to DSP, maintaining collaboration between DSP and the UF Foundation.

Monitor PeopleSoft transaction expenditure reports and ensure supporting documentation is accurate and justifiable.

Verify accounting support for all sponsored projects financial transactions including expense reports, Pcard transactions, independent contractor payments, and MyUFMarketplace purchases.

Assist PIs and project personnel on efficient and compliant management of external funding, including salary distributions when necessary.

Review and apply grant and contract regulations, policies, procedures, and relevant standards throughout the life of the award.

Conduct monthly PI check‑ins and mentor PIs in sponsored project management.

Monitor balances in department and PI grant accounts to ensure use aligns with budget and anticipated expenditure.

Manage complex payroll projections across projects.

Create monthly reconciliations of revenue and expenditures.

Identify faculty challenges and consult with the Dean of Research for additional support or resources.

Recommend and help implement workflow improvements as needed.

Partner with the Proposal Studio team to develop data presentations and resources that support PIs in managing their projects.

Application Deadline: Bachelor's degree and two years of relevant experience; Accounting experience with grant and fiscal management.

Proficient in the use of Microsoft Office, including Excel, Word, Outlook, and Teams.

Understanding of the specialized priorities and values of artists, arts scholars, and arts funding agencies.

Strong planning, analytic, and organizational skills.

Experience assisting with post‑award financial reporting.

Evidence of skill in designing and facilitating academic work that advances curiosity, respect, open intellectual discourse, and the welcome incorporation and well‑being of all in an environment of complex differences.