Virtual EA

Summary
Executive Assistant - Full-Time, In-Office
Hannah Reno Real Estate at Keller Williams is seeking a highly organized, detail-oriented Executive Assistant to support operations, agent services, marketing coordination, client communication, scheduling, and administrative functions. The ideal candidate is proactive, professional, tech-savvy, and able to manage multiple priorities in a fast-paced environment while maintaining exceptional customer service.
Requirements:
Active Montana Real Estate License required at time of hire
Strong organizational and communication skills
Ability to work independently and maintain confidentiality
Proficiency with Microsoft Office, Google Workspace, and real estate technology platforms preferred
Position Details:
Full-Time
Monday-Friday
In-Office Position
Hybrid or remote work is not available
Competitive compensation based on experience
If you thrive in a fast-paced environment and enjoy helping a team succeed, we'd love to hear from you.
Responsibilities
Manage executive calendars, appointments, meetings, and travel arrangements.
Coordinate brokerage events, training sessions, and client appreciation events.
Assist with real estate transaction management and compliance tracking.
Prepare, review, and maintain contracts, disclosures, and broker documents.
Serve as a point of contact for agents, clients, vendors, and business partners.
Manage incoming calls, emails, and office communications.
Create and coordinate marketing materials, social media content, and email campaigns.
Maintain agent files and ensure compliance with brokerage and state regulations.
Track projects, deadlines, and follow-up tasks to ensure timely completion.
Coordinate vendor relationships and office service providers.
Prepare reports, spreadsheets, presentations, and meeting materials.
Maintain office organization, supplies, and daily operations.
Assist with recruiting efforts, career nights, and brokerage growth initiatives.
Handle confidential information with professionalism and discretion.
Provide exceptional customer service to clients, agents, and visitors.
Support the Operating Principal and leadership team with special projects and strategic initiatives as assigned.
Qualifications
You are an organized, methodical and driven professional with a servant leader's heart. Your attention to detail is unsurpassed and you thrive on your high standards, quality of work and your ability to serve others. No task is too great or too small for you -- your primary motivation is to support leaders and you do it well.

Team player
Strong written and verbal communication skills
Learning based, growth-minded
Organized
Knowledge of basic office suite software and calendaring systems
Excellent time management skills
Quickly adapts to changing circumstances

MUST HAVE ACTIVE MONTANA REAL ESTATE LICENSE

About-our-team
At Hannah Reno Real Estate Keller Williams, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork & supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. Hannah's clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.