Head of Project Management

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The Tradeshow Project Manager (TPM) oversees RGI’s tradeshow projects from estimating through execution. Acting as both client liaison and internal coordinator, the TPM manages budgets, schedules, vendor services, and booth properties to ensure flawless tradeshow delivery. This role partners with the Project Finance Specialist and Estimator to contribute tradeshow-specific expertise to the estimating process. The TPM ensures that every tradeshow project is delivered on time, on target, and on budget—with no unpleasant surprises.

Estimating & Budget Management
Contribute tradeshow-specific cost inputs during estimating (ROM estimates, vendor pricing, shipping, show services).

Partner with Estimator and Finance to ensure accurate project budgets.

Align client invoice schedules with cash flow needs in collaboration with Finance.

Serve as primary client contact for tradeshow projects.

Lead pre-show planning and post-show debriefs, presenting financial and performance outcomes.

Project Coordination
Develop and manage official tradeshow schedules (Gantt format, SmartSheets, ExhibitForce).

Coordinate project details with design, fabrication, warehouse, and logistics teams.

Process and document tradeshow change orders with Accounting.

Ensure Exhibit Force and Foundation are updated with current project information.

Recommend tools, training, or resources that advance RGI’s tradeshow services.

5+ years of tradeshow project management or equivalent event experience

Demonstrated success managing budgets, schedules, and vendor relationships

Proficiency in Microsoft Office, ERP/accounting systems (Foundation, Exhibit Force)

10+ years of corporate tradeshow management experience

Bachelor’s degree in business, marketing, or related field

The TPM is accountable for successful delivery of RGI’s tradeshow projects. Success is measured by accurate estimating contributions, strong client communication, proactive budget oversight, and alignment with RGI’s promise: “On Time, On Target, On Budget, With No Unpleasant Surprises.”

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