Head of Business Operations & Finance

The Director of Finance & Operations provides leadership for and manages all operational functions, including all human resources, finance, IT, and facilities and is responsible for ensuring that the school complies with all relevant state/local/federal rules and regulations. The Director of Finance & Operations reports to the Principal and is a key member of the school’s leadership team and will play an important role in ensuring the school’s short and long term success. Key components of this position include: human resources systems development and management, operations systems and management, financial planning and reporting, facilities management, and master planning for 10 years of capital improvement. Human Resources Management
Develops and manages human resources policies and programs for the entire school; conducts a continuing study of all human resources policies, programs, and practices
Identifies and ensures compliance with legal requirements and government reporting/regulations affecting human resources (e.g., Supervises and evaluates the Business Manager and Farm & Facilities Manager
Financial Planning and Management
Manages school finances as outlined in the ECMS Financial Policies & Procedures and reviews/updates policies annually and coordinates board review/approval
Develops and manages the school’s annual budget with Principal
Submits and manages all state and federal grants
Coordinates with accountant and manages the school’s annual audit process
Supervises the purchasing and leasing of materials, services, supplies, and equipment
Prepares requests for proposals, issues and receives bid requests and interviews vendors regarding the purchase of materials, services, supplies, and equipment in accordance with the school’s charter and state regulations
Facilities
Leads leasing negotiations, facilities alteration and refurbishment
Plans and manages short- and long-range facilities projects
Negotiates contracts and supervises the work of cleaning, maintenance, and external contractors and staff
Ensures that the interior and exterior of the school facility are clean, healthy, and safe (aligned with our 'care of the environment' values).
Data and Information
Supervises the input and retrieval of all data and information pertaining to essential records and files, including personnel records, student academic and health records, fire and safety records, and central files
Maintains and guides the potential purchasing of information systems software to ensure the effective and efficient maintenance of school data and records
Supervises the inventory and maintenance of school property
Manages the preparation of reports to the CSDE, NHPS, funders, and other agencies as required
Ensures the messages in school’s voicemail, website, and other social media are current and appropriate
Approves the purchase and/or lease of all office and instructional equipment and supervises the maintenance of all office and instructional equipment
Ensures the appropriate backup and storage of computer files
Supervises and performs when necessary operational and office tasks
Coordinates Finance and Capital Planning Committee meetings and presents regular reports to the Board of Trustees
Collaborates with the School Leadership Team and key stakeholders on organizational strategic planning
Manages partnerships with the New Haven Public School business and facilities departments and the City of New Haven Parks & Public Works departments
Directs special projects, as needed
Possesses a Connecticut School Business Administrator certification (085) or equivalent, or a Master’s degree in accounting, business/finance or non-profit management
Has a minimum of three years of top level administrative experience, preferably in a public/charter school or public agency setting
Is proficient in basic office computer skills, including, but not limited to Microsoft Word, Access, Excel, and Google Suite
Medical, vision and dental benefits available.