Virtual EA

Executive Assistant (Japanese Bilingual)

Work Style: Hybrid (3 days in-office / 2 days remote)

Employment Type: Full-Time

Japanese Language: A global technology and entertainment company is seeking a highly organized and proactive Japanese Bilingual Executive Assistant to provide comprehensive administrative support to senior executives and their teams.

This position requires exceptional organizational skills, sound judgment, professionalism, and the ability to manage confidential information while supporting a fast-paced international business environment.

The Executive Assistant will provide high-level administrative support to senior executives and cross-functional teams. This role involves calendar management, travel coordination, meeting support, communication tracking, project coordination, and general executive office administration.

Provide comprehensive administrative support to senior executives and their teams.

Coordinate meetings, including scheduling conference rooms, sending invitations, arranging audiovisual support, preparing visitor access, and coordinating catering.

Prepare meeting agendas, organize presentation materials, document action items, and follow up on outstanding tasks.

Manage executive calendars and assist with scheduling priorities.

Coordinate domestic and international business travel, including flights, hotels, rental cars, and itineraries.

Create presentations, spreadsheets, reports, correspondence, and other business documents.

Maintain confidential files and records while ensuring proper document organization and archiving.

Prepare and distribute documents requiring electronic signatures.

Work closely with Facilities and IT teams to coordinate office support requests.

Order and maintain office and departmental supplies.

Coordinate procurement and distribution of promotional materials and branded merchandise.

Assist with organizing team meetings, employee events, and team-building activities.

Monitor communication items, follow-ups, key correspondence, and project milestones across multiple stakeholders.

Perform additional administrative duties and special projects as assigned.

Business-level fluency in Japanese and English (spoken and written).

Minimum 5 years of Executive Assistant or senior-level administrative experience supporting executives.

Professional demeanor with the ability to handle highly confidential information.

Advanced proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams, OneDrive, SharePoint, OneNote.

Bachelor's degree preferred.

Experience coordinating international travel and cross-functional business activities.

Hybrid work schedule

Medical, dental, and vision insurance

Health Savings Account (HSA) and Flexible Spending Account (FSA)

Employee Assistance Program (EAP)

Life insurance

Short-term and long-term disability insurance

Paid vacation, holidays, sick leave, and seasonal company holidays

Employee stock purchase program

Career growth opportunities within a global organization

This position offers an excellent opportunity to support executive leadership while working in a collaborative, international environment with strong career development and comprehensive employee benefits.

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