Head of Events & Programmes

Recreation CoordinatorUnder direction, assists in planning, organizing, and coordinating one or more recreation programs and/or facilities; programs may include but are not limited to senior, adult, and youth recreation, sports, field trips, and special events; assists in facilitating programs in recreation and sports facilities; provides administrative support and program assistance to assigned management personnel; Receives direction from assigned management personnel. Exercises technical and functional direction over and provides training to assigned staff.Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.Coordinates, directs and participates in the day-to-day operations of assigned programs and/or facilities.Recruits and selects part-time staff and volunteers; provides supervision, training, orientation, and guidance to assigned part time staff; Plans, coordinates, promotes, and implements a variety of scheduled programs including after-school programs, holiday programming, summer recreation food program, adult sports or community center activities and events.Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of scheduled program operations, activities, and services.Orders and purchases equipment, supplies, and uniforms; accounts for petty cash; submits receipts for reimbursement; collects, monitors, and approves employee hours worked and related payroll expenses.Compiles information and data for grant funded projects and reports; completes grant reimbursement requests for various programs; tracks related fees and deposits.Conducts surveys and research of new innovative programs, inclusive of feasibility studies and budget development.Provides facility coverage and maintains cleanliness and upkeep of buildings; secures and maintains high visibility of park and facilities.Monitors the coordination, implementation and supervision of the cashiering system, timekeeping, and the Financial Software system.Assists patrons with program and class registration; processes registration fees, writes receipts.Assists in processing facility rental permits.Knowledge of: Operations and services of comprehensive recreation programs serving a diverse community. Principles of providing functional direction and training. Basic principles of recreational programming. Procedures for planning, implementing, and maintaining a variety of programs, special events and activities. Operational characteristics of equipment used in recreation programs. City procurement policies and procedures. Recreational, cultural, age-specific, and social needs of the community. Special Event Permits, City Municipal Codes, and Permit Regulations. Local community groups, organizations, and businesses. Business arithmetic and basic financial techniques. Applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.Source the materials and equipment needed to implement assigned programs. Understand the organization and operation of assigned recreation programs and facilities necessary to assume assigned responsibilities. Make accurate arithmetic and financial computations. Prepare clear and concise reports, correspondence, and other written materials. Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. Use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines. Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. Education and Experience: Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Education: Equivalent to an associate degree from an accredited college with major coursework in recreation, child development, business or public administration, or a related field. When assigned to an office environment, must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone; Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. When working in an external environment, position requires sitting, standing, walking on slippery surfaces, reaching, twisting, turning, kneeling, bending, stopping, squatting, crouching, grasping and making repetitive hand movement in the performance of daily duties. Employees must possess the ability to lift, carry, push, and pull materials and objects averaging a weight of 40 pounds, or heavier weights with the use of proper equipment and/or assistance from other staff. Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees also work in the field and are exposed to loud noise levels, cold and hot temperatures, inclement weather, and dust and air contaminants. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. May be required to work a varied schedule of hours, which may include early mornings, evenings, weekends, and holidays. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of newly hired employees in the United States.