Human Resources Rep - Recruitment

Associated Construction & Engineering, Inc. (Human Resources
Reports To: Human Resources Director
Schedule: Monday – Thursday | Four 10-Hour Shifts
Pay Range: $20.00 – $25.00 per hour, depending on experience and qualifications

Associated Construction & Engineering, Inc. is seeking a dependable, organized, and professional HR Administrative Assistant to provide administrative and clerical support to the Human Resources Department.
This position supports day-to-day HR operations across a fast-paced construction and industrial organization, including employee records, recruiting and onboarding, benefits administration, leave documentation, training records, compliance tracking, employee communications, and general HR administration.
The HR Administrative Assistant will regularly handle confidential and sensitive employee information and must demonstrate professionalism, discretion, accuracy, sound judgment, and a high level of confidentiality.
Provide daily administrative and clerical support to the Human Resources Director and Human Resources Department.
Assist with employee onboarding, orientation preparation, new-hire paperwork, and required employment documentation.
Assist with recruiting activities, including job postings, applicant correspondence, interview scheduling, candidate files, and pre-employment processes.
Assist with maintaining employee personnel files, confidential HR records, electronic files, and document retention systems.
Enter, update, and maintain accurate employee information within company HR, payroll, benefits, training, and other administrative systems as assigned.
Assist with preparation and distribution of employee notices, correspondence, acknowledgment forms, memorandums, and HR communications.
Assist with tracking employee leaves of absence, medical certifications, return-to-work documentation, and related HR correspondence under the direction of the Human Resources Director.
Assist with workers' compensation administrative documentation, incident records, medical-status documentation, and related correspondence as directed.
Maintain employee training, certification, licensing, and qualification records and assist with expiration and renewal tracking.
Assist with scheduling employee training, certifications, orientations, meetings, interviews, and HR-related appointments.
Assist with employee timekeeping and attendance documentation and communicate discrepancies to the appropriate HR or payroll personnel.
Assist with preparing reports, spreadsheets, employee lists, organizational information, and other HR-related documentation.
Maintain and update required employee notices, workplace postings, and internal HR communications.
Assist with company events, employee recognition activities, open enrollment, meetings, training programs, and special HR projects.
Respond professionally to routine employee questions and direct policy, benefits, payroll, leave, disciplinary, or other sensitive matters to the appropriate HR representative.
Assist with employment verification and other routine HR administrative requests in accordance with company procedures.
Perform scanning, filing, copying, data entry, document preparation, mailing, and other general administrative functions.
Maintain strict confidentiality regarding employee personnel information, medical information, compensation, investigations, disciplinary matters, company records, and other sensitive information.
Follow established company policies, HR procedures, document-retention requirements, and confidentiality standards.
Perform occasional local errands, mail runs, document deliveries, or other off-site administrative tasks as assigned.
Provide administrative backup and support to other departments when business needs require.
Perform additional duties and responsibilities as assigned by the Human Resources Director or management.

Ability to appropriately handle confidential and sensitive employee information.
Strong customer-service and interpersonal skills.
Basic understanding of Human Resources administrative practices preferred.
Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
Ability to learn and effectively use HRIS, payroll, benefits, timekeeping, applicant-tracking, and other company software systems.
Ability to work effectively in a fast-paced construction and industrial environment.
Bilingual English/Spanish communication skills are preferred but not required.
High school diploma or equivalent required.
Associate degree, HR coursework, business administration coursework, or related education preferred but not required.
Minimum one (1) year of administrative, clerical, Human Resources, payroll, recruiting, or office support experience preferred.
Previous Human Resources experience is preferred but not required for a candidate with strong administrative skills and the ability to learn.
Construction, industrial, manufacturing, field-office, or similar workforce experience is preferred but not required.

Prolonged periods of sitting, standing, and working at a computer workstation.
Frequent use of computers, telephones, scanners, copiers, and other standard office equipment.
Frequent walking throughout office and facility areas.
Ability to occasionally lift and/or move files, boxes, office supplies, or materials weighing up to 25 pounds.
Ability to perform repetitive administrative tasks including typing, filing, scanning, data entry, and telephone communication.
Ability to communicate effectively in person, by telephone, electronically, and in writing.
Occasional local driving may be required.

This position primarily operates in a professional office environment supporting an active construction and industrial organization.
Regular interaction with employees, applicants, field personnel, supervisors, managers, executives, vendors, medical providers, benefit representatives, and other business partners should be expected.
The position requires regular access to confidential personnel and business information. Pay Range: $20.00 – $25.00 per hour, depending on experience, qualifications, and applicable business considerations.
Medical Insurance

• Dental Insurance
• Life Insurance
• 401(k) Retirement Plan
• Holiday Pay
• Eligibility, waiting periods, coverage, and benefit terms are governed by the applicable company policies and benefit plan documents.

The Company provides equal employment opportunities to employees and applicants without unlawful discrimination or harassment based on race, color, religion, religious creed, sex, gender, gender identity, gender expression, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, marital status, military or veteran status, reproductive health decision-making, or any other characteristic protected by applicable federal, state, or local law.

The Company is committed to complying with applicable laws concerning equal employment opportunity and reasonable accommodation.

Reasonable accommodations may be provided to qualified individuals with disabilities to enable them to perform the essential functions of the position, as required by applicable law.