School Registrar and Records Management

About the Team

The Virtual Preparatory Academy of Oklahoma is a K-12 tuition-free online public school in the state of Oklahoma. At VPA Oklahoma, we empower students to be their best by enabling them to learn in ways that are right for them – using innovative technology at home, at their proper level, and at their own pace.

The School Registrar at Virtual Prep Academy of Oklahoma maintains student records and ensures that student enrollments, transfers, and withdrawals are processed in a timely and thorough manner.

This is an in-person position in Oklahoma City, OK.

About the Opportunity

Create and maintain student files in accordance with state laws and regulations

Track receipt of student records and follow up with prior schools to obtain any missing documents

Receive incoming student records and add to student files

Receive requests for records for withdrawn students and prepare and send student files

Upon receipt of records enter any needed student information into the Student Information System (SIS)

Act as point of contact for all requests for student information from schools and county agencies, and collaborate with administrative team to prepare any information needed to respond to such requests

Ensure completion of withdraw forms

Process student withdraws daily in the school Student Information System (SIS)

Track new enrollment approvals and inform school stakeholders of student start dates

Establish and maintain a positive rapport with, students, parents, staff, school administration, and other stakeholders

Maintain confidentiality concerning all student information and any professional matters

Utilize effective time management

Answer phones and assist in all aspects of maintaining a professional office, including but not limited to fielding and directing incoming calls, filing, copying, faxing, etc.

Perform other duties as assigned

About You

Bachelor’s Degree or equivalent preferred

Previous outstanding school-related customer service experience required

Minimum of one year data entry, records management, or equivalent experience required

Minimum of one year of school admissions or retention experience preferred

Excellent oral and written communication skills

Proficiency in computer applications, including Google Docs, MS Office Suite, e-mail, and internet applications

Ability to work well under pressure as well as effectively prioritize and execute tasks to meet deadlines consistently

Understanding of and ability to manage confidential information

Ability to travel and possess own reliable transportation

Ability to work flexible hours that may include some evenings and weekends

Ability to work with a distributed workforce and clientele

Ability to pass state and federal background checks

Benefits

We offer the following benefits:

Paid time off

Retirement contributions

Optional Basic Life and AD&D insurance

Voluntary life insurance (employee, spouse, child)

Discounted childcare at Early Learning Academies locations

Medical, dental, and vision insurance

Employee Assistance Program

Voluntary short-term disability insurance

Voluntary long-term disability insurance

Career advancement opportunities throughout Pansophic Learning and our strong network of 4,000+ instructors and education professionals

EQUAL EMPLOYMENT OPPORTUNITY

It is our policy to abide by all federal, state and local laws prohibiting employment discrimination based solely on a person’s race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition, genetic information, sexual orientation, or any other protected status except where a reasonable, bona fide occupational qualification exists.

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