Buyer - Purchasing - Full Time

Job Title Purchasing Agent

About Murray State Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Learn more about Careers at Murray State University.

About Murray State Benefits Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Murray State University does not discriminate based on race, color, national origin, sex, gender, identity, sexual orientation, religion, age, veteran status, disability or political or social viewpoint. Type of Employment Regular Full-Time

Position Type Staff - Non-Exempt (Hourly)

Department Procurement Services

Summary of Job Duties and Responsibilities Responsible for establishing contractual agreements for goods and services in a manner to maximize the best value for the University in accordance with existing statutes, regulations, and policies. Determine correct source based on factors such as price, quality, need, and any other pertinent data. This position reports to the Director of Procurement Services.

Provide sources for merchandise, service and maintenance.

Establish local price contracts based on recurring requirements.

Possess a working knowledge of applicable laws, regulations, rules, and policies. Maintain or gain access to regulatory information.

Educate University departments on appropriate procurement procedures and policies.

Responsible for determining requirements, defining and writing specifications, conduct competitive negotiations with responsive bidders, and preside over evaluation committee.

Properly award contracts based on evaluation criteria and specifications.

Determine appropriate purchasing action – bid, quote, price contract, direct purchase.

Ensure delegated authority has not been exceeded, appropriate account manager has approved specific account number, and applicable price contract information is recorded.

Review computer generated requisitions for clarity, correctness, completeness, and compliance with Kentucky statutes and University rules and policies.

Purchase Orders: Have purchase orders properly and accurately prepared from the following base documents:

Serve as backup in resolution of purchase order payment

Ensure base documents are accurate, bid process, existing contracts, etc.

Serve as backup with the development, review, revision and maintenance of purchasing forms, templates, and related procurement documents to ensure compliance with University policies.

Serve as backup in establishing special service and personal service contracts.

Minimum Education Requirements Bachelor’s degree

Minimum Experience and Skill Requirements Three years’ experience in purchasing a variety of commodities and administering contracts (if degree is in Business related field). Four years’ experience in purchasing a variety of commodities and administering contracts (if degree is in a field other than Business).

The ability to communicate effectively both orally and in writing.

Proficiency with MS Word and Excel.

Preference given for professional certification, experience in procuring construction, and experience in governmental purchasing.

Preferred Education and/or Experience Qualifications Degree in Business or related field

Hourly Rate/Annual Salary $19.39 (Additional pay dependent upon qualifications)

Physical Demands Normal for office environment.

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