Temp EA

Full timeposted on: Posted Todayjob requisition id: R100096701**Current Employees:**If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.The department of Medicine has an exciting opportunity for a full-time Executive Assistant to work on the UHealth campus. The Executive Assistant leads the broad scope of executive support-related activities and/or special projects for top-level leadership (Assistant VP and above or equivalent) and their functional area(s) to facilitate the efficient operations of the office and function. Responsible for schedule management, office management, travel arrangements, communications, information preparation, data management and analysis. The Executive Assistant has delegated authority regarding matters of significance. Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion.* Manages executive’s travel arrangements and budget.* Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive.* Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive.* Prioritizes and manages multiple projects and/or special assignments championed by the executive.* Leads the planning of annual or ad-hoc special events.* Trains and supervises lower level clerical staff as needed.* Adheres to University and unit-level policies and procedures and safeguards University assets.**Department Specific Functions**The Executive Assistant primarily supports the Division Chief of Digestive Health and Liver Diseases, with occasional assistance to the Division Administrator and other divisional leaders as needed. Coordinates candidate’s itinerary and travel logistics and schedules candidate presentations in partnership with the Department Administrator.* Provides administrative support to the division recruitment committee in screening candidates and summarizing assessments of each candidate for the Division Chief and Chair.* Provides clinical administrative support for the Division Chief’s patient panel: schedules patients for clinic visits and procedures, obtains and prepares/summarizes clinical records prior to each visit, ensures follow-up tests and appointments are scheduled. Prioritizes and manages multiple projects and/or special assignments requested by the Division Chief.* CORE QUALIFICATIONS*** Associate’s degree in relevant field* Minimum 5 years of relevant experience**Knowledge, Skills and Attitudes:*** General knowledge of office procedures and operations.* Ability to process and handle confidential information with discretion.* Proficiency in computer software (i.e., Microsoft Office).***The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. Job Status:**Full time**Employee Type:**Staff

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