Recruitment Resourcer (remote)

Human Resources

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. This position will contribute to the overall success of the HR department by working closely with the Business Professional Recruiting team to support daily administrative recruiting tasks. Responsibilities include scheduling interviews, preparing jobspecific recruitment booklets, creating and sending candidate assessments, generating and distributing interview feedback forms, coordinating newhire orientations, and scheduling newhire checkin calls and meetings. This position is fully remote.

Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.

Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

As a Recruiting Coordinator within our Recruiting team, you will:

Recruiting Operations

Utilize Workday Recruiting and other firm applications to support recruiting functions for business professionals.

Complete tasks assigned in Workday based on direction from Hiring Managers and Recruiters, including:

Scheduling telephone, video, and in‑person interviews and intake meetings across multiple time zones while balancing calendars for Hiring Managers, Recruiters, and interviewers.

Creating and sending computerized assessments through assessment software, communicating results to the Recruiter and Hiring Manager, and uploading results to the candidate's Workday profile.

Managing the employee referral process, including sending communications to candidates and referring employees and uploading all correspondence to Workday.

Managing the Buddy Survey Log and distributing 30‑day and 60‑day Microsoft Forms surveys to designated buddies.

Maintaining the scheduling log in SharePoint, which includes updating the recruitment process checklist, newhire orientation meetings, Ballard Buddy volunteers, Buddy surveys, promotions and internal moves, check‑ins, and exit interviews.

Initiate and monitor background checks, reference checks, and conflict surveys.

New Hire Support

Coordinate with supervisors and new employees to schedule new hire check‑in calls and meetings.

Communicate daily with the recruiting team and Hiring Managers.

Respond to candidate inquiries via Workday, telephone, and email.

2+ years of experience in recruiting or related discipline. Previous experience working in a law firm or legal environment is preferred.

Working knowledge of applicant tracking and onboarding systems as well as firm‑wide applications (e.g., Workday Recruiting, iManage/FileSite, NetDocs). Experience with SharePoint for team collaboration is a plus.

Proficient in Microsoft Office, specifically Outlook, Excel, and Word.

A summary of available benefits can be found here in the Careers section of the firm's website.

We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.