Undergraduate Recruiter

Onboarding Specialist II

The Onboarding Specialist II is responsible for the full cycle on-boarding process for final selected candidates, and acts as the "Front End" Communication to all New Hires. The Onboarding Specialist II collects and analyzes background information from applications submitted by all potential new employees. This involves all aspects of the background check process including meeting compliance and quality assurance standards. The Onboarding Specialist II helps develop and execute strategies that improve the overall on-boarding management process and ensure a seamless on-boarding experience for new employees.

Duties and Responsibilities:

Reviews and verifies receipt of all required documents from potential new hires such as employment applications, educational documents, references, resumes, disclosure and consent forms, certificates of disposition, licenses, certifications and PSV's related to background checks.

Analyzes data from the submitted applications to ensure completion and accuracy prior to releasing to background screening company.

Provides recommendations and advises Recruiters regarding falsification of records or disqualification of employment leading to rescinding offers. Communicates with Labor Department when necessary if legal issues arise.

Identifies and rectifies data for payroll reports to be generated and for new hires to be input into the system to receive paychecks and be notified of their benefit status and eligibility.

Enters demographics and schedule EHS appointment for new employee physicals and drug screens.

Updates records in the GEAC/Payroll System when required.

Ensures candidate licensure/certifications are current and up-to-date. Determines legitimacy of documentation submitted by the candidate to ensure eligibility for employment.

Communicates with Corporate Screening Investigators when background check reports are still pending, and makes inquiries regarding the reasons for delays and alerts.

Follows up with Supervisor on pending references on behalf of prospective new hire.

Conducts telephone reference verifications with "hard to reach" supervisors on a regular basis.

Communicates with International Personnel Staff for verification of International Employees clearance status.

Responds to Hiring Managers and Prospective New Hires with updates of employment status.

Collaborates with Recruiters, Corporate Screening and internal team members to ensure quality assurance and compliance requirements are met. (JCAHO, CAPT, PSV)

Ensures compliance with standard onboarding practices and procedures.

Performs other related duties as required.

Skills:

• 1 year of Recruitment and Staffing experience on-boarding new hires.
• MS Word, Outlook, Microsoft Office Suite, PowerPoint.
• Data Base experience with ATS's.
• Knowledge of pre-employment background check, medical and criminal clearance.
• Knowledge of federal employment laws/procedures and regulatory compliance guidelines.
• Ability to work independently and manage multiple projects with minimal supervision.
• Excellent organization skills and the ability to prioritize on a regular basis.
• Ability to make sound judgment decisions and recommend final hiring criteria outcomes.
• Strong customer service and communication skills.

Education: Bachelor's Degree preferred or equivalent related experience and education.

Schedule Notes: Monday to Friday 9am-5pm

AA or HR experience, preferred skills - familiar with Cloud system or similar recruitment system, some knowledge of recruitment process and sourcing skills

Excel Gens