Administrative Position - Scanning

The Administrative Assistant will facilitate the efficient operation of Santa Cruz by performing a variety of clerical and administrative tasks. This role will directly report to the Office and Facilities Coordinator- Santa Cruz.
Manage document scanning, filing, and records organization to ensure accurate document retention.
Respond to and resolve administrative inquiries in a timely and professional manner.
Coordinate shipping and receiving activities, including package processing, labeling, and tracking.
Prepare meeting agendas, coordinate schedules, and provide administrative support for meetings and events.
Maintain office supply inventory and collaborate with the Office and Facilities Coordinator to ensure proper operation of office equipment and facility needs.
Coordinate company fleet maintenance, including scheduling oil changes, window tinting, repairs, and other vehicle services.
Answer and route phone calls, respond to emails, and coordinate internal and external communications.
Support office operations and special projects while performing additional administrative duties as assigned.
Strong interpersonal skills with a commitment to providing exceptional customer service.
Proficient in Microsoft Office Suite and other business-related software applications.
Knowledge of clerical and administrative procedures, including recordkeeping, document management, and filing systems.
Ability to work independently with minimal supervision, as well as collaboratively within a team environment.