Human Resources Rep - Recruitment

USA Mechanical & Energy Service has been in business for over 25 years and is a top-rated HVAC-R service company. USA Mechanical & Energy Services continues to be a family business built on a reputation of dependable, quality, and trusted service completing projects on schedule. We are a full-service mechanical contractor providing 24/7 HVAC Service & Maintenance.

Orion Services Group is a private equity-backed company focused on acquiring leading commercial field services companies in HVAC, landscaping, and other essential service industries. Orion partners with world-class, founder-owned service providers to build industry leading platforms that perform the essential services that keep America running. With their People-First approach, they aim to foster an environment in which the best talent and field technicians call home.

Human Resources Assistant
We are seeking a detail-oriented and experienced Human Resources Assistant to support the HR Director in managing payroll, safety, insurance, and compliance functions. This role is responsible for assisting with payroll processing, maintaining HR records and compliance, coordinating employee benefits and insurance renewals, and supporting workplace safety initiatives. The ideal candidate is highly organized, maintains strict confidentiality, and possesses a strong understanding of employment laws and HR best practices. This is an inhouse position located in our office in East Granby, Connecticut.

Human Resources

Assist the HR Director with day-to-day HR operations and employee support.

Maintain accurate employee personnel files and HR records.

Support onboarding, offboarding, and new hire documentation along with all safety requirements.

Assist with weekly payroll run and periodically conduct certified payroll/Davis Beacon payroll reports.

Ensure compliance with federal, state, and local employment laws.

Assist with HR policy implementation and employee communications.

Assist with updating fleet records.

Payroll

Assist with payroll processing to ensure accuracy and timely completion.

Review employee time records, PTO balances, and payroll changes.

Coordinate payroll documentation and maintain payroll records.

Work with management to resolve payroll discrepancies.

Prepare and issue Certificates of Insurance (COIs) for customers and vendors.

Coordinate annual insurance policy renewals.

Communicate with insurance brokers and carriers regarding policy updates and documentation.

Manage safety compliance portals for customers and contractors.

Track employee safety training and certifications.

Assist with safety audits, inspections, and corrective action documentation.

Minimum of 1-3 years of Human Resources experience required.

Associate or bachelor’s degree in human resources. Business Administration, or related field.

Strong understanding of HR compliance, employment laws, and HR best practices.

Experience assisting with payroll processing and payroll software.

Experience managing Certificates of Insurance (COIs) and insurance renewals preferred.

Knowledge of OSHA regulations, safety compliance, and contractor compliance portals preferred.

High level of professionalism and discretion when handling confidential information.

Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook and social media platforms.

Strong administrative and record-keeping skills.

Experience in construction, industrial, or service-based industries is preferred.

Excellent customer service skills when working with employees, clients, vendors, and insurance providers.

Paid Holidays.

Short-term & Long-term Disability.

This position is ideal for an HR professional who enjoys a diverse role supporting employees, payroll, insurance administration, and workplace safety while ensuring the organization remains compliant with all HR and regulatory requirements.

USA Mechanical & Energy Service is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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