FULL-TIME ADMINISTRATIVE PROFESSIONAL

Under the direct supervision of the Lab Chief, the Administrative Assistant is responsible for providing comprehensive administrative support to the Lab Chief and other senior staff when needed. This dynamic position will have the opportunity to interact with scientific, clinical and administrative personnel while performing a myriad of critical administrative duties in a fast-paced, laboratory and clinical translational research environment.

This full-time position requires, on-site presence at four days per week at our office at 9000 Rockville Pike, Bethesda, MD due to the collaborative and hands-on nature of the role. Additional telework may be permitted to accommodate appointments or inclement weather.

Provide administrative support to the Lab Chief by managing complex calendars including scheduling meetings, appointments, and recurring events.

Coordinate availability across multiple stakeholders and send meeting invitations using Outlook and other scheduling platforms.

Prepare and distribute meeting agendas, background materials, and minutes as required.

Coordinate logistics for in-person and virtual meetings, seminars, conferences, and special events, including room reservations, audiovisual setup, and catering arrangements.

Prepare and distribute event materials such as agendas, briefing packets, handouts, and name badges.

Assist with participant registration, attendance tracking, and post-event communications.

Coordinate travel arrangements and accommodations for invited speakers and guests in accordance with NIH policies and procedures.

Office Management (10%)

Monitor and maintain office supplies and equipment; Manage incoming and outgoing mail, packages, and deliveries.

Provide administrative support for special projects and priority initiatives.

Keep current on NIH operational policies and procedures.

Citizenship or Permanent Residency.

A minimum of 2+ years of relevant work experience as an Administrative Assistant or similar role required.

Bachelor's or higher Degree required.

Strong knowledge and experience with the Microsoft Office suite. Ability to proofread and edit with a laser-focused eye for accuracy and quality.

Strong writing, creative problem-solving, and critical thinking skills.

Strong time-management and organizational skills to coordinate multiple projects at once.

Ability to prioritize workload while considering changing needs, set deadlines independently and complete projects effectively.

Flexible team player willing to do what it takes to get the job done; Understands, supports and adheres to NHLBI’s policies, philosophy and procedures.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.