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Executive Assistant

Join Boise State University as a partner to the Chief Public and External Affairs Officer. This Executive Assistant connects people, manages complex priorities, and supports projects across the university. Working closely with university leaders, campus partners, students, and external audiences, you will bring a positive approach, sound judgment, initiative, and exceptional organizational skills to a role where your work makes a daily difference. If you enjoy being part of a great team, anticipating needs, building relationships, and turning plans into action, we invite you to apply.

The Executive Assistant serves as a trusted partner to the Chief Public and External Affairs Officer and provides coordinated executive support across Government Relations and the Office of Communications and Marketing. The position is a central point of connection among these offices, the Office of the President, university leadership, campus partners and external stakeholders. Working with a high degree of professionalism, discretion, and independent judgement, the Executive Assistant manages complex schedules and priorities, anticipates needs, coordinates sensitive matters, advances special projects, and supports timely decision-making and follow-through. The position helps establish high standards of performance, responsiveness and collaboration while contributing to the effective operation and alignment of the university's public and external affairs functions.

Recognized subject matter expert who knows how to apply theory and put it into practice with in-depth understanding of the professional field with limited oversight from managers. Independently performs the full range of responsibilities within the function; Manages large projects or processes and problems faced are difficult and often complex; May manage programs that include formulating strategies and administering policies, processes, and resources; Influences others regarding policies, practices and procedures.

60% of Time the Executive Assistant must: Anticipate scheduling conflicts, information needs, and emerging issues and recommend solutions Develop and manage special projects assigned Review and refer or resolve complex and sensitive problems and concerns from internal and external constituencies, including employees, students, State Board of Education members, state legislators, elected officials and other state policymakers and their staffs. Interpret policies and procedures, making decisions on specific operating problems and issuing instructions, draft confidential policy and project proposals. Develop agendas, coordinate briefing materials, document action items, and monitor follow up. Greet visitors to the office in a professional manner to ensure a welcoming visit.

Coordinate travel for the Chief Public and External Affairs Officer and government relations staff; arrange logistics and execute travel authorizations and expense reimbursements for executives Help organize and manage the schedule enabling the Chief Public and External Affairs Office to build and maintain effective relationships, internally and externally, while also being able to block worktime to research, review, and develop materials that advance the university's priorities. Maintain financial and personnel records as required by policy and ensure all purchasing policies are followed5% of the time: Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities. Ability to research, organize and synthesize information and materials from multiple sources. Advanced Microsoft Office skills, preferably Google Workspace knowledge. Ability to meet project deadlines while adapting to immediate demands. Ability to be flexible and deal with ambiguity, and a willingness to offer recommendations to improve processes and cultivate strong relationships internally and externally.

Bachelor's Degree and 5 years relevant experience or equivalent professional experience

Experience coordinating priorities, schedules, and projects across multiple leaders or teams. Experience handling confidential or sensitive matters and interacting professionally with senior leadership and external stakeholders. Experience preparing executive correspondence, agendas, and briefing materials, and tracking decisions and follow-up. 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)

• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We're building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.