Overnight/Ea

Executive Assistant
The Executive Assistant will provide administrative support for the office of the President of Carina Investments and the Seaman Family Shareholders. Key responsibilities will include preparation of reports and financial data, handling information requests, making travel and meeting arrangements, preparing correspondence, receiving visitors, and managing partner and Board of Directors relations. arrange in-person or virtual meetings and retreats. Prepare agendas, reports, memos, letters, spreadsheets, presentations and other documents using Microsoft Office programs.
Compile, analyze, and maintain financial data; prepare routine and ad-hoc financial reports to support executive decision-making and ensure accurate record-keeping.
Provide marketing support by preparing marketing materials such as newsletters, flyers, brochures for the family enterprise as well as website development and management
Support basic bookkeeping through tracking and managing expenses and invoices, managing payments, and basic usage of Ramp expense software.
Coordinate travel arrangements, overnight accommodations, catering, and event planning. Organize and plan customer, Board of Directors, and Family Shareholder outings, meetings, and events, including managing invitations, arranging travel and accommodations, and communications with guests.
Manage all communication to the Family Shareholders through Diligent Software. Maintain all Resources up to date, post quarterly Sales & Operations books, create and post Meeting Booklets with all information necessary for Shareholder Meetings.
Perform regular scanning, copying, faxing and mailing; order supplies and stock department.
Support and oversee general office administration, including managing and stocking supplies, coordinating workspace usage, and ensuring a clean, functional, and efficient working environment.
Administrative Assistant Associate Degree, Office Management Associate Degree, or related degree plus 5-10 years administrative-related experience or combination of degree and experience.
Must have knowledge and demonstrated high proficiency in administrative procedures and PC/Operating systems (Windows, Excel, Word, and PowerPoint).
ability to deal with problems involving several concrete variables in standardized situations.
Strong ability to effectively communicate orally and in writing with internal and external customers.
Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.
Ability to utilize basic accounting software and calculation tools.
Customer Focus: We are in business for the customer. Our (internal and external) customers deserve our focus and we can create solutions that solve their needs.
We will respect diversity and work to find common ground.
TRAVEL REQUIREMENTS: Seaman Corporation provides equal opportunity for employment and promotion to all qualified employees and applicants based on experience, training, education, and ability to do the available work without regard to race, religion, color, age, sex/gender, sexual orientation, national origin, gender identity, disability, marital status, veteran status, genetic information, ancestry, or any other status protected by law.