Receptionist-Administrative Position- Part Time

Administrative Assistant

BAYADA Home Health Care is seeking a part-time Administrative Assistant for our Tinton Falls, NJ ELM office. This office supports clients and families throughout the surrounding community. This is a replacement role currently structured at 30 hours per week, with the opportunity to grow to 40 hours per week based on performance and office needs.

We are seeking a professional who brings a calm and reassuring phone presence, strong attention to detail, and the ability to manage changing daily priorities while following established office protocols. This role is ideal for someone who enjoys being the first impression of the office and takes pride in creating a warm, organized, and welcoming experience for clients, families, and visitors.

The Administrative Assistant is responsible for supporting the daily administrative needs of the office, including front desk support, phone coverage, mail handling, filing, office supply coordination, fleet tracking, and data entry. This role requires someone who is welcoming, dependable, and detail-oriented, with the flexibility to support a variety of office needs while maintaining a high level of professionalism.

Responsibilities for an Administrative Assistant include:

Answer phones, take messages, and support incoming communication with a calm, friendly, and professional presence.

Greet clients, families, and walk-in visitors, seat them, and help create a welcoming office environment.

Prepare outgoing mail, stuff envelopes, purchase postage, and take mail to the post office as needed.

Maintain filing for both Care Management and Account Management records.

Establish new clients in CareTree and support basic data entry needs.

Manage fleet vehicle sign-out and sign-in and help coordinate vehicle servicing and maintenance.

Monitor office supply levels and prepare supply orders for approval.

Maintain standard forms and office materials, including items used in the conference room.

Set up new files and provide general office support and relief as needed.

Photocopy, type, and assist with additional administrative tasks as needed.

Support evolving office needs and long-term cross-training opportunities, including potential future involvement with client intakes.

Accurate and timely support with mail, filing, data entry, and general office coordination.

Well-managed office supplies, forms, and fleet tracking processes.

A well-supported office environment where daily administrative tasks are handled efficiently and consistently.

Qualifications for an Administrative Assistant include:

Previous administrative, receptionist, front desk, or office support experience preferred.

Strong phone presence with the ability to remain calm, friendly, and reassuring, including when speaking with upset callers.

Comfort using basic computer programs and learning systems such as CareTree.

Ability to follow established office protocols while adapting to shifting needs.

No bachelor's or college degree required.

Part-time role, 30 hours per week.

Monday through Friday, 6 hours per day.

Based in the Tinton Falls office

No travel to other offices required.

Opportunity to grow to 40 hours per week based on performance and demonstrated strengths.

Compensation: $22$25 per hour.

BAYADA Home Health Care offers a comprehensive benefits plan that includes paid holidays, vacation and sick leave, vision, dental, and medical health plans, employer-paid life insurance, a 401(k) with company match, direct deposit, and an employee assistance program.

BAYADA Home Health Care offers the stability and structure of a national company with the values and culture of a family-owned business.

Weekly pay.

Monday through Friday opportunity.

Inclusion and belonging through employee resource councils and community groups.

Growth opportunities including advancement, continued education, webinars, and learning resources.

BAYADA Home Health Care