Buyer - Purchasing - Full Time

Position: Purchasing Agent I

Pay Grade: 14

Salary: $43,210.08 - $64,816.08 Annually

Employment Type: EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Location: 1025 Capital Center DR 3rd FL, Frankfort, KY 40601 USA

Description
The Kentucky Department of Juvenile Justice is a multi-faceted agency that serves juveniles of the Commonwealth. While striving to hold youth accountable for their actions, the Department creates opportunities for sentenced, committed, probated, or detained youth to develop social and career skills that will equip them for re‑entry into their communities as productive and responsible citizens. The Kentucky Department of Juvenile Justice (DJJ) seeks to serve youth in the least restrictive, appropriate placement possible. We aspire to be a premier team of professionals committed to providing life‑changing services resulting in the positive transformation of children, families, and communities.

This is a highly responsible position in the Justice and Public Safety Cabinet. The employee is expected to perform all duties to the best of their ability, act in a responsible manner at all times, demonstrate leadership qualities, and treat all staff, youth, and persons with respect. This is a demanding position that requires maturity, reliability, and self‑discipline. Career growth and advancement are encouraged through training and mentoring opportunities.

Responsibilities

Oversees and provides technical assistance to staff in the procurement of goods and non‑professional services.

Assists with the establishment of personal service contracts for professional services to include the request for proposal, competitive negotiation, and award processes, and/or complex requisitions for technical non‑professional services that exceed the assigned Small Purchase Authority for approval by the Finance and Administration Cabinet; assists with the evaluation and negotiation processes of proposals.

Monitors purchases made for conformance with the Model Procurement Code (KRS 45A).

Reviews, audits, and approves the procurement documentation and/or eMars documents for compliance with laws, regulations, and policy.

Receives invoices, audits for accuracy, and makes assigned payments.

Creates invoices and bills for DJJ provided services.

Provides technical assistance to management and staff concerning procurement law, regulation, and policy.

Monitors agency purchasing pattern and researches issues.

Coordinate with staff to determine need and determine procurement options for best value.

Establishes Request for Proposals, Request for Quotes, and Contracts in compliance with KRS 45A, regulation, and policy including from development to eMars execution.

Scores RFP/RFQ cost proposals.

Provides technical assistance to Management and staff.

Completes federal, state, or agency‑mandated reports, request for information, projections, policy review and/or special projects or assignments as needed.

Completes audits of Youth Activity Funds and other funding sources as assigned to ensure as allow ability of purchases, required documentation, required approvals, and compliance with laws, regulations, and policy.

Attended meetings and trainings, represents the agency at meetings, and makes presentations as assigned.

Minimum Requirements
Education: Graduate of a college or university with a bachelor's degree.

Experience, Training, or Skills: Four years of purchasing experience.

Substitute Education for Experience: None.

Substitute Experience for Education: Additional experience in purchasing, administrative, accounting, procurement or a related field will substitute for the required college on a year‑for‑year basis. Certification as a Certified Professional Public Buyer (CPPB) from the Universal Public Certification Council will substitute for one year of the required education. Certification as a NIGP Certified Procurement Professional (NIGP‑CPP), or Certification as a Certified Public Procurement Officer (CPPO) from the Universal Public Certification Council, or Certification as a Certified Grants Management Specialist (CGMS) from the National Grants Management Association will substitute for two years of the required education.

Special Requirements (Age, Licensure, Regulation, etc.): None.

Working Conditions: Incumbents working in this job title perform duties in an office setting.

Probationary Period: This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

An Equal Opportunity Employer M/F/D

#J-18808-Ljbffr Commonwealth of Kentucky