Head of Finance, Payroll & Operations

The parish Business Manager is an administrator who supports the Pastor in the day-to-day operations of the parish. This role is responsible for coordinating financial, administrative, and operational functions to ensure the effective stewardship of parish resources and the smooth functioning of parish activities. The Business Manager works closely with parish staff, volunteers, and diocesan offices to support business operations, implement established processes, and address a wide range of operational needs within the parish. This position requires sound judgment, strong organizational skills, and the ability to manage multiple priorities in a dynamic environment. The Business Manager is a person of faith committed to Gospel values and supports the mission of the parish through responsible management and service to the parish community. The Diocese of Orlando’s four core values lay the foundation for the work performed by employees.

Facilities Management

Coordinates and oversees construction, improvements, and repair projects, ensuring appropriate planning, execution, and stewardship of parish resources.

coordinates contracting processes in collaboration with the Diocesan Office of Ecclesiastical Properties, when required.

Coordinates facility safety and security measures to protect parish property and personnel.

Serves as liaison with the Diocesan Office of Ecclesiastical Properties for maintenance and construction matters.

Administrative

Oversees parish administrative functions, ensuring effective and efficient office operations and proper management of parish records.

Participates in pastoral staff, Parish Council, and other committee meetings as appropriate to support parish operations.

Serves as a resource to the Pastor on administrative and operational matters affecting the parish.

Supports the implementation of diocesan human resources policies and procedures at the parish level and serves in a coordination role only; the Diocesan Office of Human Resources retains authority over all human resources programs, policies, and guidance.

Facilitates employee enrollment in diocesan benefit plans in coordination with the Diocesan Office of Human Resources, including insurance, annual enrollment, retirement, and 403(b) plans; Serves as a primary point of contact for employees regarding payroll and human resources inquiries, escalating matters to the Diocesan Office of Human Resources as appropriate.

Coordinates onboarding and offboarding processes, ensuring all required documentation and workflows are completed accurately within the HRIS system.

Ensures timely and accurate processing of personnel actions within the HRIS system and maintains accurate employee and pay records.

Ensures compliance with diocesan background screening and fingerprinting requirements.

Supports the maintenance and updating of job descriptions in coordination with the Diocesan Office of Human Resources.

Ensures implementation and consistent use of diocesan performance management processes at the parish level.

Provides day-to-day supervision of administrative or clerical staff, ensuring clear communication of responsibilities and appropriate support.

Coordinates the development and administration of the parish budget in collaboration with the Pastor and Finance Council.

Monitors financial performance and supports the preparation of financial reports for the Pastor and Finance Council.

Reviews financial reports provided by Diocesan Shared Accounting Services (DSAS) to ensure accuracy, completeness, and alignment with parish operations.

Serves as liaison between the parish and the diocese, including Diocesan Shared Accounting Services (DSAS), on financial matters.

Coordinates day-to-day financial processes, including accounts payable, receivable, and related activities, in collaboration with parish staff and DSAS.

Prepares and submits payroll data for processing and reviews payroll registers to ensure accuracy and proper authorization of pay.

Ensures appropriate internal controls and financial practices are followed, including oversight of cash handling procedures and offertory processes.

Supports audit processes and ensures required financial documentation is maintained and available as needed.

Coordinates and monitors parish and ministry funds to ensure proper use and compliance with diocesan policies.

Performs additional duties and projects as assigned by the Pastor.

Ensures compliance with applicable federal, state, and local laws, as well as diocesan policies and procedures.

Maintains confidentiality and exercises sound judgment in handling sensitive financial, personnel, and operational matters.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

CATHOLIC FAITH

Requires an appreciation and respect for the Catholic Church and its teachings. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese.

Bachelor’s degree in Business, Accounting, Finance, or a related field from an accredited university.

Minimum of six (6) years of experience in business operations, financial administration, or a related area, including experience with budgeting and financial oversight.

Experience within a Catholic environment preferred.

Working knowledge of budgeting principles and financial processes, including general ledger and reconciliation concepts.

Proficiency in Microsoft Office applications, including Word and Excel; experience with financial and HRIS systems (e.g., Working knowledge of accounting practices with the ability to oversee financial processes, monitor cash flow, and support parish financial operations in coordination with diocesan services.

Working knowledge of facilities operations and building systems maintenance.

Strong organizational and interpersonal skills, with the ability to work effectively with clergy, staff, volunteers, and parish communities.

Ability to plan, organize, and manage multiple priorities in a dynamic environment.

Work is performed mostly in an office setting. Employee may be required to work more than 40 hours including occasional evenings and weekends; performs extensive computer work.

Must be able to use standard office equipment and computer hardware, with or without reasonable accommodation. Must be able to communicate effectively, both verbally and in writing.

Tasks require the ability to perform sedentary to light work, which may involve occasional lifting, carrying, pushing, and/or pulling of objects and materials of light weight (up to 15 pounds). Work may involve extended periods of time at a computer or workstation.

A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities.