Head of Recruiting & HR

Manassas, VA 4-5 days/ week in office

Benefits: This position is eligible for medical, dental, vision, and 401(k).

The Director of Human Resources is responsible for leading all administrative functions with a strong emphasis on recruitment, HR, compliance with applicable regulations, employee accommodations, benefits and insurance management, and other administrative services. This position plays a critical role in promoting a positive work environment for a workforce that includes a large percentage of employees with limited or no English language skills. The Director will lead efforts to support employee development, improve organizational efficiency, and ensure all administrative functions are aligned with the organization’s goals and compliance requirements.

Recruitment and Talent Acquisition:

Develop and implement recruitment strategies that attract a qualified workforce, with particular attention to:

candidates with limited or no English proficiency

Lead the recruitment process, including job postings, candidate sourcing, interviews, and onboarding for all levels of staff

Collaborate with community organizations, educational institutions, and employment agencies to reach diverse talent pools

Implement recruitment best practices to ensure an inclusive hiring process

Draft offer letters to selected candidates and obtain approvals of cognizant supervisor and EVP/CFO before issuance

Obtain Form I-9 for all new hires to verify the identity and employment eligibility of a new employees via the e-Verify system offered by the Department of Homeland Security and the Social Security Administration, ensuring that they are legally authorized to work

Human Resources & Employee Relations:

Oversee all HR functions, including performance management and reviews, coordinate with supervisors on problematic employees, employee relations, compensation, and training

Maintain Employee Handbook and ensure compliance with its policies

Handle H1-B applications as required including coordination with immigration attorneys

Track when employee performance reviews are due, alert supervisors and ensure they are completed in a timely manner

Implement and manage systems for accommodating employees with limited or no English skills, including translation services on occasion

Foster a supportive work environment that promotes employee engagement, satisfaction, and retention

In coordination with applicable supervisor and EVP/CFO, draft warning letters to employees when appropriate

Maintain positive employee relations, providing guidance on policies, procedures, and workplace expectations

Manage the design, implementation, and administration of employee benefits programs, including health (including COBRA), dental, life, and disability insurance plans, and HSA and FSA plans

Administer and manage our 401K & Profit Sharing Plan including its Roth provisions and serve as principal point of contact with plan auditors

Support employee inquiries as to their vacation and sick leave balances, and other paid time off available to them

Provide education and support to employees regarding benefits, and ensure the translation of benefits information when necessary

Supervise administrative staff, including receptionist, ensuring that administrative functions run smoothly

Ensure the office environment supports productivity and meets the needs of all employees, including those requiring accommodations due to language barriers

Control office and cubicle assignments

Control work in office (WIO) vs. work from home (WFH) schedules for all administrative personnel

Oversee scheduling, correspondence and the implementation of administrative processes

Coordinate with Facilities Manager when appropriate and particularly with regard to common areas; Provide leadership to ensure efficient and effective administrative support across the organization

Oversee AA and EEO reporting and ensure compliance with applicable federal, state, and local laws

Develop and implement policies and practices that support AA and EEO goals

Oversee the preparation and submission of HR-related reports, including AA and EEO compliance reports, as well as benefits and insurance records

Maintain accurate records related to employee data, benefits and insurance programs in compliance with legal standards

Employee Experience and Engagement:

Develop and implement programs that enhance employee engagement, satisfaction, and retention, including for non-English speaking employees

Organize employee wellness programs, workshops, and training sessions that support employee needs

Promote a workplace culture that ensures all employees feel supported and valued

Leadership & Strategic Planning:

Collaborate with senior leadership to develop and execute HR strategies aligned with the company’s mission and goals

Advise and support leadership on employee-related issues, workforce planning, and organizational design

Evaluate HR processes and recommend improvements to enhance organizational effectiveness

At least 8 years of human resources experience

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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