FULL-TIME ADMINISTRATIVE PROFESSIONAL

The State of Connecticut Department of Transportation (CTDOT), invites current State of Connecticut employees to apply for the position of Administrative Assistant for the Bureau of Planning, Technology and Innovation, Office of the Bureau Chief, located in the DOT Headquarters in Newington, CT.

The Bureau of Policy Planning's mission is to carry out a continued, cooperative, and comprehensive statewide planning process to support the following in transportation:

Professional growth and development opportunities.
CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women's Transportation Seminar (WTS) CT Employer of the Year for 2024!
POSITION HIGHLIGHTS Monday - Friday
Full Time, 40 hours per week
First Shift
This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. Employees in their working test period must work on site in the office. Learn more about the Telework Policy.
We are seeking a dynamic, customer service-oriented, energetic, and driven team player and problem-solver, who is passionate about serving the public and about the work we do at the DOT to deliver our mission.

This Administrative Assistant provides dedicated administrative support to the Bureau Chief of Planning, Technology and Innovation providing superior customer service to management, staff and stakeholders. You will work with staff from Statewide Transportation Planning, Environmental Planning, Highway Safety, GIS, IT and much more.

If you are cooperative, responsive, dependable, possess excellent written communication and editing skills and are willing to go the extra mile, this could be the position for you!

As one of Connecticut's largest State agencies, DOT employs approximately 3,300 individuals statewide in five bureaus. CTDOT is guided by its mission to improve lives through transportation. Our infrastructure and transit systems are essential to the safety and mobility of Connecticut residents, and our work strengthens both economic and community development. CTDOT is committed to fostering a workforce that reflects the communities it serves, and individuals with broad-ranging backgrounds and life experiences are encouraged to apply.

In order to be considered for this job opening you must be a current State of CT employee for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
List your earned credits and degrees from accredited institutions accurately on your application. you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date on the job posting.
Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Note: The only way to apply to this posting is via the 'Apply' or 'Apply Online' buttons on the official State of Connecticut Online Employment Center job posting.
To avoid missing important updates-such as referral questionnaires or interview scheduling links-please check your Personal Status Board regularly. To do this, log in to your Personal Status Board and select "Update My Contact Information."
If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
Interviews are limited to those whose experience and training are most aligned with the role. Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
Note : This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. WE'RE HERE TO HELP:

For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.

Performs the most complex office administrative duties as described in the following areas: TYPING: Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
Proofreads for content;
Edits using knowledge of grammar, punctuation and spelling.

Designs office filing systems;
Organizes and maintains files (including confidential files);
Maintains, updates and reviews references materials and manuals.

explaining department practices and/or policies) for own or manager's signature.

REPORT WRITING: Acts for manager by interpreting established policies and procedures, etc.;
Troubleshoots by relieving manager of as much administrative detail as possible;
Screens letters, memos, reports and other materials to determine action required;
Arranges and coordinates meetings (including space and equipment);
Researches, assembles and coordinates meeting materials (e.g., from rough draft;
Prepares expense accounts;
Makes travel arrangements.

OFFICE MANAGEMENT: Develops input and prepares documentation for office and/or department budget;
Coordinates budget control and monitoring;
Develops office and/or department procedural manuals;
Assists in interviewing and hiring office support staff;
Trains office support staff;
May supervise office support staff.

KNOWLEDGE, SKILL AND ABILITY Considerable knowledge of office administration and management;
department and/or unit policies and procedures;
Ability to operate office equipment which includes computers, tablets, and other electronic equipment;
operate office suite software;
Four (4) years of experience above the routine clerk level in office support or secretarial work.

College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS Experience drafting and reviewing documents for public posting.
Experience working with Microsoft Office Suite, including Excel, Word, Outlook, PowerPoint and Teams.
Experience with managing multiple priorities, coordinating with associates across departments, and meet compliance deadlines.
Experience with planning and coordinating virtual and in-person meetings.
Experience working independently using initiative and problem-solving skills to complete projects on time with minimal supervision.
Experience in calendar scheduling management, coordinating meetings, travel arrangements.
Experience with creating power point presentations, drafting memos and letters with demonstrated writing and editing proficiency.

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.