FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. About the Indiana Department of Transportation (INDOT): The Indiana Department of Transportation (INDOT) provides a dynamic workplace that serves Indiana citizens, improves our state's quality of life, and enhances its economic opportunity. INDOT has a number of innovative programs and projects, including Public-Private Partnerships, Green Initiatives, and cutting-edge uses of materials and assets. Whether you are an established professional in the transportation field or just starting your career, INDOT has exciting and challenging opportunities for you.

A day in the life of INDOT Testing Admin is dynamic, balancing field work, laboratory testing, and documentation to ensure construction materials meet state standards. Answering inquiries and questions from Construction staff regarding contact info, general phone calls and visitors to the Testing building

Ordering office supplies and submitting Maintenance requests for any facility related issues

Making changes to contract documents during construction to so they accurately match what was utilized in the field and allow timely completion by construction staff

Reviewing test reports, verifying compliance, and ensuring documentation is correct and entered in AASHTOWare/SiteManager to support Contract Closeout

Salary: The salary for this position traditionally starts at $31,668.00 but may be commensurate with education and work experience.

Provides a wide range of administrative assistance to a department or division of a state agency

Acts as liaison between program or department administration, state agencies, and interested parties

Provides routine policy interpretation and related decisions to interested parties

Reviews and inspects incoming documents for accuracy, completeness, and to ensure compliance with applicable federal, state, and local rules and regulations

Coordinates clerical and administrative functions

General knowledge of office administrative functions, theories, and principles

Attention to detail and proofreading skills

Ability to use Microsoft Office Suite (Word, Excel, Outlook)

Ability to analyze procedures and policies and writes procedural manuals to recommend improvements

However, a High School Diploma or High School Equivalent (HSE) and at least 3 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

Three (3) medical plan options (including RX coverage) as well as vision and dental plans

Health savings account, which includes bi-weekly state contribution

Deferred compensation 457(b) account (similar to 401(k) plan) with employer match

Two (2) fully-funded pension plan options

A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election years

Education Reimbursement Program

Group life insurance

Referral Bonus program

Employee assistance program that allows for covered behavioral health visits

Free LinkedIn Learning access

Equal Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.