Temporary Receptionist/Administrative Position - Part time

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Administrative Asst II

Administrative Asst II

Occupational Category: Office and Administrative Support

Shift: Day

Additional Shift: Days (First)

Telework: Not Eligible for Telework

Travel: Up to 5%

Regular/Temporary: Full Time/Part Time: Full time

Facility Location: Denton State Supported Living Center

The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The Administrative Assistant II performs routine (journey-level) administrative support work in areas such as tabulating, inventory control, running reports, time recording, entering requisitions, mail processing, data entry, answering phones, preparing documents, forms, and other duties as assigned appropriate to work in the department or program. Work involves maintaining filing and data systems and general administrative support duties such as responding to inquiries and recording calendar events. Will use knowledge of the administration position to assist training clerks as needed. Works under general supervision with limited latitude for the use of initiative and independent judgment.

Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Serves as a receptionist for the program administrative office. Answers and directs all telephone calls as needed. Types sensitive documents, maintaining strict confidentiality, and routes to appropriate parties for approval. Compiles, organizes and tabulates data; performs calculations and prepares reports for managers as required such as inventory levels, requisitions entered, expenditure charts and tables.

Maintain adequate supplies for the unit. Makes copies, scans documents, files hard copy and electronic data as required.

maintains office equipment; Performs routine clerical duties as assigned. Serves as Notary Public for the program, notarizing all pertinent documents. Acts as department notary when needed to notarizes documents required.

Prepares and submits facility work orders as needed. Provides clear communication between the unit and maintenance department.

Communicates and distributes all necessary information regarding department business inquiries, activities and projects to team lead or manager. Leads and assists clerks and administrative assistant I's as required.

Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Knowledge of office procedures and basic clerical duties.

Skill in the use of Microsoft Office systems to include TEAMs, Outlook, Excel, Word and PowerPoint.

Ability to organize information both orally and in writing.

Ability to utilize various databases effectively.

Ability to communicate accurately and tactfully both orally and in writing.

Ability to effectively use automated office systems, equipment and basic computer software.

Registrations, Licensure Requirements or Certifications:

High school diploma or equivalent.

Experience using automated office systems, equipment and basic computer software.

Administrative assistant or clerk experience.

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).

Males between the ages of 18 – 25 must be registered with the Selective Service.

All State Supported Living Center Employees are subject to Random Drug Testing.

The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at View phone number on click.appcast.io. Telework Disclaimer:

This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.