Head of Facilities (Full-Time)

Job Description:
The Director of Facilities is responsible for the upkeep and maintenance of SUNY System Administration owned buildings located in Albany, NY. The Director is responsible for supervising the physical plant operations including all buildings and grounds, utilities, and energy management systems in order to provide a safe, healthy, and comfortable environment for all staff. The individual in this position is responsible for the scheduling and supervision of maintenance and repair activities, contracted services, and custodial services, and ensuring the physical operation of the building meets budgetary and strategic objectives for all owned facilities throughout New York State.
Duties and Responsibilities:

Oversee the maintenance, cleanliness, and safety of all facilities, making necessary improvements and updates. Schedules and supervises maintenance workers engaged in building and grounds upkeep and repair; responsible electrical, plumbing, heating, air conditioning, and ventilation services.
Plans, coordinates, and implements programs and projects related to the maintenance, repair, and modernization of all owned or leased facilities, landscaping and grounds, and utility systems.
Supervise and provide leadership to the Capital Construction Program team, offering guidance and direction throughout all phases of capital projects. Proactively identify and address challenges to ensure projects are delivered on time, within approved budgets, and in compliance with applicable policies and standards.
Regularly assess staff performance to identify areas where additional training may be required, ensuring they have the necessary knowledge and skills to perform their job functions effectively and safely.
Evaluate and select contractors and vendors for facility projects and maintenance work.
Collaborate with various departments to ensure that facilities meet the needs of staff and visitors.
Develops, revises, and updates facilities management policies and procedures.
Contributes to strategic planning by evaluating and projecting future facility needs and proposing options to achieve them.
Responsible for ensuring the compliance of occupational health and safety standards and trainings for staff.
Serves as administrator responsible for facility safety and meeting physical ADA compliance standards.
Prepares specifications for physical plant projects; estimates costs of equipment, materials, labor, and supplies; prepares bid specifications for projects, equipment, and contracted services; oversees site and building projects performed by outside contractors.
Maintains and develops records, information, and inventory systems related to building maintenance and preventative and predictive maintenance programs, utility systems and selected maintenance equipment.
Develops and monitors the departmental budget; orders equipment and supplies; and oversee inventory management while ensuring optimal and ethical use of available resources.
Exercises sound fiscal stewardship by practicing ethical spending habits and conducting periodic self-audits to ensure transparency, compliance, and effective resource allocation.
Develops specifications for cost-effective energy management systems; supervises the operations, maintenance, and repair of such systems.
Ensures the proper disposal of hazardous and controlled wastes in compliance with regulations and guidelines; works directly with outside agencies such as OSHA and local and state health departments as required.
Ensure compliance with all relevant laws and regulations related to facilities management.
Maintain accurate records and documentation related to facility operations.
Provide regular reports to senior management on facility status and improvements.
Provide on-call coverage outside of business hours on a routine rotation basis and for building emergencies.
Requirements:
Required Qualifications:
Ten (10) or more years of progressively more responsible experience in physical plant maintenance, with three (3) or more years of supervisory experience, or combination of education and experience commensurate with the requirements of this position.
Strong knowledge of facility management best practices and industry standards.
Excellent leadership and interpersonal skills.
Proficiency in budget management and financial analysis.
Effective problem-solving and decision-making abilities.
Strong communication and negotiation skills.
Knowledge of safety and emergency preparedness protocols.
Ability to work effectively in a team-oriented, collaborative environment.
Additional Information:
Salary is dependent on a variety of factors, including but not limited to, experience, education, training, and certifications. The range for this position is $115,000 - $130,000 annually.
The anticipated start date for this position will be August 17, 2026.
Excellent Benefit Package which includes: NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time. 13 days of paid holidays per year; 21 days of vacation, and 21 days of sick time accrued each year. Please see our MC benefits summary for additional information.
Management/Confidential appointments work under the leadership and discretion of the appointing authority and are not represented by a union.
This position will be based in Albany, NY.
Applicants must be currently authorized to work in the United States on a full-time basis. VISA sponsorship is not available for this position.
SUNY System Administration Benefits:
SUNY System Administration provides an outstanding and comprehensive benefits package to support you and your family through the many life changes you may experience while you work for SUNY. Our nationally recognized benefits include:
Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
Explore our full benefits offerings here:

Application Instructions:
Interested candidates are invited to apply online. Please submit a cover letter, resume and four professional references when applying. The review of applications will begin immediately and continue until the position is filled.
State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation.