Head of Communications PR and Media

Media Coordinator Do great work. Our advertising agency is seeking candidates for a Media Department Coordinator in our New Orleans office. About Zehnder Zehnder is one of the largest full-service advertising agencies in the Southeast providing a wide range of services, including strategic marketing, public relations, media placement, creative, social media, interactive design, and programming. Position Summary The Media Coordinator serves as an important conduit between Media and Accounting departments and acts as a centralized contact for various media accounting responsibilities to ensure efficiencies. This process will require you to develop, monitor, and track schedules for the on-time delivery of various media type invoices. This position is an excellent introduction to the mechanics behind the world of advertising in multi-faceted media platforms.

Media Director and Media Supervisors

Duties & Responsibilities Master the billing process and use the tools the media team builds to complete the job of reconciling print, digital, out of the home, radio, broadcast, and digital media invoices

Work with the Accounting Department to reconcile billing discrepancies and communicate monthly media billing reports such as pre-bill credit documents

Maintain accurate and updated monthly media billing binders for all clients

Maintain print tearsheet and other media proof-of-performance files (including outdoor billboard photos for all outdoor placements)

Create and maintain an accurate filing system for all media clients

Contact media vendors for missing invoices each month and reconcile media vendor invoices within the deadline

Full knowledge of client estimate and reconciliation invoicing process

Clear communication with internal departments, including timely follow‑ups where necessary

Provide support to fellow media staff as necessary

Issue updated internal status reports to the billing supervisor

Alert media supervisor of any workflow issues in a timely manner

Properly utilize Workamajig for timekeeping, project tracking, and deadlines

Performance Standards A self‑starter who is curious and has a strong desire to make a positive impact on the agency and our clients' business

Exceptional interpersonal and communication skills (written and verbal) combined with a healthy sense of humor

Ready and willing to help with a variety of tasks

Must be able to spend long hours at computer screens, and corresponding via email and instant messaging (chat)

Be a team player and flexible

Qualifications High school diploma or equivalent required. Bachelor’s Degree in business, accounting or similar discipline preferred.

Computer proficiency is required, Mac experience preferred; accuracy with numbers and data required.

MS Office proficiency, most importantly Excel, Outlook and the Google suite of products

Requires basic accounting, strong and accurate data entry skills, and familiarity with general invoice procedures