Head of Management Finance

Finance Director
The Finance Director provides leadership and oversight for the Foundation's accounting, financial reporting, budgeting, grant financial management, internal controls, and finance-related policies and procedures. Reporting to the Chief Executive Officer, the Finance Director ensures that financial information is accurate, timely, compliant with generally accepted accounting principles, and aligned with applicable donor, contractual, federal, state, and local requirements. The position works closely with the Development and Programs departments to support grant and gift administration, restricted-fund management, budgeting, compliance, reimbursement, reporting, and informed decision-making. The Finance Director also leads the annual audit process, prepares financial analyses and reports for organizational leadership and the Board of Directors, supervises finance staff, and continually strengthens the Foundation's financial systems, controls, and practices.
Financial Leadership, Reporting, and Planning

Lead the Foundation's accounting and financial-management activities in support of its mission, strategies, and programs serving Henrico County Public Schools.
Lead the annual budgeting process and develop operating, program, grant, and cash-flow forecasts in collaboration with department leaders.
Prepare timely and accurate GAAP-based financial statements, management reports, budget-to-actual analyses, forecasts, and supporting schedules.
Monitor liquidity, reimbursement timing, budget variances, financial trends, and emerging risks; Prepare and present clear financial information to organizational leadership, the Finance Committee, and the Board of Directors.
Accounting Operations and Internal Controls

Direct monthly and year-end closing, including reconciliations, journal entries, receivables, payables, accruals, deferred revenue, releases from restriction, and other necessary adjustments.
Oversee accounts payable and receivable, cash receipts and disbursements, banking and credit-card activity, investments, and general-ledger maintenance, ensuring transactions are properly documented, coded, authorized, and approved.
Ensure accurate accounting and reporting for contributions, grants, contracts, program revenue, investments, endowments, leases, fixed assets, scholarships, and net assets with and without donor restrictions.
Maintain the chart of accounts, financial reporting structure, and complete audit-ready records to support reporting by department, program, grant, funding source, function, and restriction.
Design, implement, and monitor internal controls and appropriate segregation of duties across financial reporting, purchasing, payroll allocations, reimbursements, banking, grants, restricted funds, and other financial activities.
Partner with Development and Programs to reconcile financial records, administer government and private awards, and ensure expenditures and reimbursement requests are allowable, properly authorized, adequately documented, and consistent with approved budgets and funding requirements.
Financial Policies and Procedures

Develop, document, implement, and regularly evaluate the Foundation's financial policies, procedures, internal controls, and accounting workflows.
Maintain the finance policies and procedures manual, including requirements for closing, approvals, documentation, audit trails, and financial review, and recommend revisions as appropriate.
Train staff and provide practical guidance to promote consistent compliance with financial policies and procedures across departments.
Audit, Tax, and Regulatory Responsibilities

Coordinate the annual audit and serve as the primary staff liaison to external auditors, including managing schedules, documentation, responses, corrective action plans, and follow-up.
Coordinate the accurate and timely preparation and filing of Form 990, vendor Forms 1099, charitable registrations, and other required financial reports.
Ensure compliance with GAAP, applicable laws and regulations, grant and contract requirements, donor restrictions, and Board-approved financial policies; monitor and report progress on audit recommendations and corrective actions.
Supervise and develop finance staff through effective training, delegation, performance management, workload planning, quality control, and accountability.
Collaborate with organizational leadership and staff across Development, Programs, and other departments to strengthen financial practices and support organizational objectives.
Support organizational decision-making through financial analyses, cost estimates, forecasts, and financial models related to staffing, programs, funding changes, and strategic initiatives.