Administrative professional - education

Join EVSC: Transform Lives Through Education Are you passionate about making a real difference in the world? Do you believe in the power of education to transform lives? If so, we invite you to become part of our school corporation! Your work will ripple through time, shaping not just individual lives but entire communities. Innovate and Grow: We're not just teaching we're reinventing education for the 21st century. Enjoy the security of working in an essential field, coupled with a schedule that respects your work-life balance. Summers off, holidays, and predictable hours allow you to pursue your passions both in and out of the classroom. Enjoy competitive salaries, excellent health coverage, robust retirement plans, and generous paid time off. Supportive Community: Join a team that feels like family. Our collaborative environment fosters lifelong friendships and professional networks. Cutting-Edge Resources: Work with state-of-the-art technology and innovative teaching tools that make learning exciting for both educators and students. As an Administrative Assistant with the Office of Schools and Instructional Core, you'll play an important role in supporting schools and district leaders through communication, coordination, data, and special projects. We're looking for someone who takes initiative, pays attention to the details, and enjoys being part of a collaborative team focused on supporting our schools and students. Summary The Administrative Assistant provides high-level administrative and operational support to the Office of Schools and Instructional Core, requiring initiative, organization, discretion, and sound judgment in handling confidential and sensitive information. The position will coordinate communication, data and reporting, staffing and enrollment information, grants, and cross-departmental initiatives while serving as a primary point of contact for the office.

Establish and maintain good working relationships with corporation staff members, general public, public agencies, and other school corporations regarding school related support and issues, while providing excellent customer service. Prepare standard communication materials including letters, communications, complex reports, and other documents as requested. Gather and organize school and district data as needed by OSIC staff. Prepare documentation for state and federal reports and support school staff in meeting reporting expectations. Collaborate across departments to coordinate grant tracking, reporting, and related documentation to support compliance with grant requirements and deadlines. Coordinate with multiple departments to gather, maintain, and communicate staffing and enrollment information to support district planning and operational needs. Develop, create, and maintain data tracking systems to organize information, monitor trends, and support accurate and timely reporting. Coordinate and process requests for public information, surveys, and reports in compliance with state and federal laws. Monitor and track Indiana education laws to comply with state legislation changes. Prepare purchase orders, process expenses, and arrange for travel for the OSIC. Coordinate training and meetings/conferences for OSIC. Assure appropriate facilities are arranged, logistics coordinated and manage details appropriately. Prepare and maintain payroll and attendance records for OSIC staff. Prepare reports for Indiana Department of Education (IDOE). Special projects as assigned. Provide support, communication and management of grants as needed. handle matters expeditiously, proactively, and follow-through on projects to successful completion. Job Specific Skills And Abilities Ability to operate personal computers and skilled in Google, Microsoft Office and prepare professional presentations, documents and other materials. Ability to establish and maintain effective working relationships with staff and the school community. Ability to perform duties with awareness of all district requirements and Board of School Trustees policies.

Essential Skills And Abilities Work collaboratively with EVSC employees, vendors and community partners in a teamwork-driven environment Strive to be innovative in continuously improving processes for district-wide success Provide excellent service in all forms of communication with a results-oriented customer-driven focus Successful in working effectively and efficiently in a high pressure, time-sensitive environment Ability to internally motivate, think critically, and initiate strategic improvement Exude a positive and dependable work ethic Highly organized with attention to detail

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE: High School diploma or general education degree (GED) required. Office experience required. Highly proficient in the use of technology and software, including, but not limited to, Microsoft Office with extensive experience in Excel and Word, and Google applications. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to effectively present information and respond to questions from administrators, teachers, school board members, and the general public.

Ability to prepare, project, monitor and document funds from multiple sources.

Reasoning Ability Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to push items of 50 pounds or more, such as pushing materials on a cart.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level may vary depending upon the daily activities within the work environment, such as the number of people in the office.