Graduate Secretary

Professional Secretary I

Professional Secretary I, 10.5 MOS West High 7:00 am - 3:30 pm (starting/ending time may change as they are set by the building to meet their needs). Current secretaries use the internal bidding process to apply. All other current district employees (not a secretary), or external applicants apply online by completing the external application. Entry Wage 2026-27, $18.93/hr: Current secretaries with seniority please refer to the Wage Sections of the secretary contract. Internal bidders: Open thru 8/18/26 @ 4:00 PM. External applicants (will hire externally if no internal bidder): Open until position is filled. *Hours may change - set by building to meet their needs.

Duties & Responsibilities:

Greet public, parents, students, vendors, etc. for the purpose of responding to their inquiries and/or directing them to appropriate personnel.

Answer multiline phone system for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.

Perform general and program specific clerical functions (copying, preparing documents, faxing, etc.) for the purpose of supporting building staff with necessary materials as requested.

Create spreadsheet for Teacher's Master Schedule each term (teacher classroom/duty/prep assignments)

Greet families new to West, assist counselors and Administration.

Assist offices with mass mailings, report card distribution, and schedule distribution.

Create and distribute weekly calendars, school and district event highlights, school newsletter, handbook, and assist with updating school website.

Enter student discipline data into Infinite Campus

Assist with and monitor and/or enter student information into Campus for the purpose of RTI block.

Prepare mail for pick up

Assist with registration duties.

Wait on parents/guardians.

In charge of locker assignments for students.

Keep records of used lockers and replace padlocks on lockers that are empty.

Assist with all end-of-year office functions.

Prepares written materials: Some examples include (Honors and Graduation programs, press releases, reports, memos, letters, rosters, requisitions, schedules, etc.)

Start-up, shut down, securing of office and machines on a regular basis.

Assist all other secretaries in the building when needed.

Other duties as assigned by Principal & Associate Principals

Physical Requirements of Position:

Ability to routinely lift/carry office supplies and printed materials weighing up to 25 lbs - occasionally lifting 50 pounds

Ability to hear and understand speech at normal levels in person and/or on the telephone.

Ability to communicate so others will be able to clearly understand a normal conversation in person and/or on the telephone

Ability to operate computer, calculator, copy machine, telephone, and other office equipment with dexterity and in a safe and efficient manner.

Special Qualification Desired:

Excellent attendance required must have an excellent attendance record.

Successful bidder or applicant will be required to take a computer test to demonstrate competence in Word, Excel, and Infinite Campus.

Experience with Infinite Campus, Excel, Word, Outlook, AESOP and willingness and ability to learn new systems as appropriate.

Recognition of the need for strict confidentiality with respect to student, staff and parental rights and privacy as well as confidentiality of all conversation and hard copy information.

Must be a team member and have good communication skills, both oral and written.

Self-motivated, ability to work independently, Communicate clearly, both in writing and verbally.

Flexibility in meeting the needs of students and the school.

Ability to meet and interact positively with the public and to respond appropriately to students, staff and co-workers.

The Davenport Community School District is an Equal Opportunity Employer.

Davenport Community Schools