Head of Project Management (Remote)

This role is located on-site in our offices in Clarks, NE or La Vista, NE

Title: Project Manager

Reports to: Chief Operations Officer

Description

The Project Manager can run a standalone, multi‑craft, EPC project up to 50 million dollars. Dependent upon the project structure, the PM is responsible for directing engineering, procurement and construction. The PM is accountable for all aspects of the project including but not limited to safety, quality, project controls, labor, material, scope, client interaction, and overall execution of all disciplines.

To successfully manage their work, they must have a thorough understanding of the industry’s best practices and codes for all disciplines.

Responsibilities
General

10 years of applicable experience.

History of working successfully as a Sr. Project Engineer, Construction Manager and/or Sr. Project Superintendent.

Proven ability to work collaboratively and execute independently; maintaining excellent rapport with team members.

Overall project communication, strategic project planning, organization between multiple stakeholders potentially comprised of partners, customers, public and local government entities.

Understanding and assessing project resource demands to include organization chart development, roles and responsibilities, expectations, and the ability to make changes as needed throughout the project lifecycle.

Through the development of the division of responsibilities, understand, enforce, and as needed develop all necessary project documents.

Understand and comply with local ordinances, contractor licensing, and city & county permitting requirements - including all subcontractors, engineers and project partners.

Lead project constructability reviews and task plan to improve the execution of the project.

Ownership of project financials and the ability to evaluate costs and benefits to allow for correct decision making when reviewing short and long‑term risks and opportunities.

Demonstrate key business skills including communication skills, relationship development, and business acumen.

Demonstrate management of the individual partner’s priorities for the good of the project. Ability to manage multiple teams including project site, remote management, engineers or partners (all of whom may have differing internal goals).

Self‑motivated; capable of taking initiative, successfully handling and prioritizing multiple competing assignments and effectively managing deadlines.

Exhibit great interpersonal and communication skills to coordinate team efforts, provide direction to team members, and communicate project objectives, parameters, status, and outcomes to stakeholders; and have ability to serve as a spokesperson for Company.

Willing to travel up to one week a month on average.

Be an influential leader and developer of Strobel’s culture and values.

Client interaction

Act as the primary client point of contact.

Anticipate and act on client project needs and expectations, both site specific and global to their specific business model. This will affect the current and future projects.

Represent Strobel in a professional manner in all client interaction activities.

Set up and run internal and Client/Strobel kickoff meeting.

Hold daily, weekly and monthly meetings with the client.

Safety

Establish the safety culture consistent with Strobel’s values.

Anticipate and act on project safety needs based upon upcoming activities and leading indicators.

Oversee incident management and investigation.

Understand and lead Strobel’s Safety Plan and develop/assist in site specific safety plan.

Ability to make project decisions related to the safety of all employees including sitewide stop work.

Support or lead safety training meetings and sessions.

Act as site representation in CM’s absence for Regulatory Audits (OSHA, Dept. of Env, etc).

Ensure Strobel Safety best practices are in place including Supervisor audits, Craft observations, Safety Meetings and Scorecard.

Ensure the team reports ALL safety events and near misses.

Quality

Understand and lead Strobel’s Quality Plan and develop/assist in site specific quality plan.

Read, understand, and ensure that the site quality plan is communicated, and all inspections and quality documentation is completed on time and assembled for final turn‑over.

Ensure compliance with all internal, client, governmental and 3rd party codes and inspections.

Identify deficiencies, inform and explain to the client, and participate in 5 Why Meetings and take corrective action.

Identify inconsistencies between industry’s best practices and specifications/drawings and provide value engineering through the request for information (RFI) process.

Ensure that the project team is qualified to perform their work and has the appropriate certifications/license to execute their work.

Leadership

Perform as both the project leader, and a leader within the whole Strobel organization.

Establish project goals and roles and responsibilities for team members.

Ability to execute the role of your direct reports as needed.

Conduct and lead meetings, both internally and externally in a professional manner.

Communicate and coordinate with all trades, subcontractors and project stakeholders.

Provide training and coaching to indirect staff, and field leadership.

Ensure on the job training to craft personnel is in place.

Understand and know applicable employee laws and follow Strobel HR policies.

Supervise and manage the employee discipline and improvement process within the team.

Ability to listen to employee concerns and oversee conflict resolution. Elevate to corporate HR as needed.

Project Controls

Productivity Tracking

Establish budgets for the development of the Productivity Tracker

Ensure Strobel’s Productivity Tracking tools are being utilized

Review productivity of disciplines and support the development of low productivity mitigation plans

Average Labor Rate

Set the components of the rate composition (Base, Sub, Overtime, Crew mix)

Ensure Superintendents are establishing appropriate crew mix to meet budget ALR and hire accordingly

Review Labor Efficiency Index

Equipment schedule and log

Identify equipment purchase opportunities

Ensure equipment log is being utilized and equipment is managed efficiently

Procurement

Ensure all material is ordered for applicable scope of work

Ensure major procurement items are on the master schedule

Ensure the PSR is being utilized

Risk and Opportunity Log

Identify and develop Scope Risk List

Manage actions taken to reduce current risks and seize opportunities

Project Review

Maintain the project review documents for the project

Compile and submit at the completion of each project

Utilize applicable Lessons Learned from Strobel’s/Industry best practices and prior lessons learned

Project Closeout

Oversee the closeout process

Participate in the client critique and client lessons learned as applicable

Productivity

Understand and ensure the team knows the project scope of work.

Establish the budget and put a plan in place to meet or beat the labor budget.

Examine/inspect field conditions and identify problems, inaccuracies, and cost saving measures that arise or that may be encountered. Take proactive actions as needed in any or all of these areas.

Follow the Strobel planning process including creating and updating the master schedule.

Identify Major Task Plan items and ensure CM and Superintendents are leading Major Task Planning Sessions to safely and efficiently carry out all aspects of work assigned.

Listen to employee and supervisor suggestions, complaints, problems, safety concerns and recommendations; evaluate each, then create and implement a plan based on information gathered.

Scheduling

Scheduling

Lead the scheduling process in the current standard software (Primavera P6)

Follow scheduling best practices

Lead the Strobel Planning process

Master Schedule

6 weeks (Ownership)

3 weeks

1 week

Daily Goal Cards

Equipment Schedule

Indirect Schedule

Manpower Curves

Project Management

Document Control: Ensure that all engineering drawings, specifications, and other necessary documentation received at the job site are correctly received, dated, filed, and distributed. Ensure certain drawings are delivered to the appropriate party prior to physical placement of work.

Ensure development and maintenance of the document control log

Ensure Revision Control Process is followed

Ensure that all engineering drawings, specifications, and other necessary documentation received at the job site are correctly received, dated, filed, and distributed

Ensure redlines/as‑builts are being maintained and assembled for final turn over to client

Proficiency with Strobel’s software including ProNovos, Timberscan, and Exaktime. and understanding the capabilities of the following:

Project Dashboard

Time tracking with Exaktime

Safety Dashboard

Unapproved Invoicing Management

Job Analysis Tab

Project Log Dashboard

Daily Reports

Change Management Process

Average Labor Rate Reports

Unit Rate Reports

Request for Information (RFI) Processes:

Ensure RFI process is in place

Field Change Order (COR) Processes:

Ensure out of scope work is identified, tracked and submitted to the client through the COR process

Contract management
Know the provisions, terms and scope of the contract. Know and understand the Owner’s overall project delivery plan, including Supplier, Engineering, and other Contractor’s contract types and their integration. Identify and understand project risks and develop a Risk Mitigation Plan.

Contract Management:

Read and understand the project contract

Lead high level negotiation/communication with the owner

Schedule updates

Change Orders

Conflicts/Issues

Identify key terms and conditions (notice requirements, payment terms, LDs, milestone requirements, Change Order Process, insurance, bonding, etc.)

Separate and disseminate contract scope documents to applicable field leadership

Maintain a Contract Notice & Deliverables List identifying milestone commitments and any documentation requirements

Ensure review of any revised contract documents for potential change orders (include scope drawings)

Administering Accounting/Job Costs/Work in Progress (WIP) Updates: Lead and ensure these are performed accurately and on time.

Development and Preparation of Schedule of Values and Invoices:

Manage schedule of values and billing process

Oversee contract billing through final billing and retention release

Oversee and manage back charges to subcontractors and vendors

Budget Process

Manage the budgeting process of taking the estimate and converting it to Strobel’s Standard Codes

Forecasting Process (Work in Progress reporting)

Accurately update the forecast

Cashflow

Maintain positive cashflow for the project

Subcontract and Procurement Management

Subcontract Administration and Management: Oversee the subcontracting process, understand Strobel’s subcontract template and any Prime Contract passthroughs.

Subcontract Administration and Management:

Understanding and communicating key terms of the subcontract (LDs, payment, prime pass through)

Lead final subcontract negotiations

Receive, review, and approval subcontract schedule of values and construction schedule

Lead onsite kickoff meeting with each subcontractor prior to mobilization

Ensure subcontractor controls processes is followed including cost, progress, and schedule updates

Review required subcontract communications (notices, delays, scope changes)

Review subcontract change requests

Conduct final contract scope and administrative close out (punch list, warranty, liens)

Complete and return subcontractor evaluation form

Procurement

Monitor the procurement process on the project

Oversee major material buyout take offs from issued for construction drawings

Interact with CM/Superintendents for buy out and equipment rental needs

Technical Abilities

Microsoft Office

Have ability to generate Word documents and understand and create Excel documents

Specifications and Drawings

Able to read and understand standard specifications and drawings

Experience

Have demonstrated success as a Construction Manager and/or Senior Project Engineer

Successful management up to 10 direct reports

Lead/direct a field crew of 100 people

Oversee and manage a multi‑discipline, EPC scope of at least $50M

10 or more years of experience

Hours: This position is a full‑time salaried position. The schedule can vary based on the project requirements (typically 50 hours/week).

Travel: Travel as needed.

Equal Opportunity Employer, including disabled and veterans.

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