HR Rep Full Time

POSITION:

Human Resources Associate

REGULAR HOURS:

8:00 a.m. - 4:30 p.m., Monday through Friday 40 hours per week as scheduled.

SUPERVISOR'S TITLE:

Human Resources Director

STATUS:

Regular, full-time, non-exempt employee Aspire Developmental Services is a 501 c3 based in Lynn, MA and Beverly MA and provides Early Intervention and Early Education childhood services JOB Summary: The HR Associate is an in-person role based in our central office based in Lynn, MA, with occasional travel across the region.

Recruitment & Hiring

Coordinate full-cycle recruitment - posting jobs, screening applicants, scheduling interviews, and communicating with candidates.
Maintain job postings across internal and external platforms.
Support hiring managers with interview logistics and documentation.
Prepare and send offer letters and pre-hire paperwork.
Onboarding & Orientation
Facilitate new hire orientations, ensuring a welcoming and compliant experience.
Collect and verify all onboarding documents, including I-9s and credentials.
Set up new employees in HRIS, payroll, and internal systems.
Coordinate technology, workspace, and training schedules.
HR Administration & Compliance
Assist with ongoing maintenance and confidential employee files (digital and physical).
Support compliance with federal and Massachusetts employment laws, including wage & hour, CORI, EEO, and required postings.
Track mandatory trainings, certifications, and license renewals.
Assist with audits, reporting, and documentation requests.
Payroll & ProLiant Support
Ensures that any payroll changes are updated in the Notebook for Payroll Manager
Assist employees with general ProLiant questions and elevate if needed
General HR Operations
Maintain HR calendars, reminders, and compliance timelines.
Support employee engagement initiatives and staff events.
Assist with exit processes, including scheduling interviews and collecting equipment.
Qualifications

• 1-3 years of HR experience, preferably in a nonprofit or human-services setting.
• Knowledge of Massachusetts employment laws strongly preferred.
• Experience with HRIS and payroll systems.
• Strong organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent communication and customer-service orientation.

Work Style & Competencies
Proactive, organized, and able to manage multiple priorities.
Comfortable working independently while collaborating closely with the HR Director.
Values equity, inclusion, and a supportive workplace culture.
Strong follow-through and commitment to accuracy.
Professional Skills
Comfortable using Microsoft Teams, Outlook, SharePoint, and other Microsoft 365 tools.
High attention to detail with strong organizational abilities.
Ability to manage multiple deadlines in a fast-paced environment.
Strong communication skills and comfort working across teams.