Part Time Administrative Position

Administrative Assistant IIIDepartment: NJ GEARUP / College Bound / UBELLsReports To: Director of the Consortium for Pre-College Education in Greater Newark/NJ GEAR UP/NJ College BoundPosition Type: StaffPosition SummaryUnder the leadership of Director of the Consortium for Pre-College Program Education in Greater Newark/NJ GEAR UP/NJ College Bound, the Program Administrative Assist is responsible for administrative matters related to the efficient and effective operation of the Consortium. This position requires an individual to constantly learn and administer all university policies and procures for processing.coordinates phone and mail requests for department. Schedules travel and accommodation requirements for department utilizing and adhering to all universities polices through use of Anthony Travel or other university procures and practices as directed.Greets and provides information and assistance to office visitors by providing exceptional service /support in accordance with departmental policies and procedures.Assists with overseeing student office workers and coordinates timekeeping and payroll processing for all part-time staff through university's Banner system.Creates and maintains filing system for personnel and purchases correspondence and other areas to support efficient and effective program operation.Handles administrative support aspects of standard and special events such as weekday and Saturday campus activities, field trips, college tours, etc. Responsibilities include, but are not limited to reserving rooms (Live25), media equipment (Media Technology Support Services' online system); processing food orders through university's Gourmet Dining Services system, working with Facilities division for furniture set ups; Assist in preparing all correspondence materials such as emails, flyers, notices, applications, surveys, forms, etc. from drafts to final versions using MS office products and or similar applications for word processing, spreadsheet, and desktop publishing printed and/or online versions.Additional FunctionsAssists with the orientation, training, and assignment of student employees.Perform duties outside of NJIT business hours such as early morning, evening, and/or Saturday program support.Coordinates and serves as liaison with other departmental units in maintaining program and departmental services such as supplies, maintenance, repairs, mail, publicity, community outreach, etc.Prerequisite QualificationsMinimum of 3 years previous experience in a comparable administrative position.Must be proficient in personal computing using electronic mail, Microsoft Office Suite applications, Google Drive Suite Products, and/or compatible applications or services.At the university's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate to the satisfaction of the university, an equivalent combination of education and experience specially preparing the candidate for success in the position.NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses or other items.