Full-Time Administrative Position - Bilingual

The Bilingual Administrative Assistant provides dedicated administrative, operational, and compliance support at site level to enable Site Managers to focus on strategic leadership, safety performance, client engagement, and operational excellence. This role is responsible for delivering accurate and timely reporting for multiple sites, managing employee rosters and hours inputs, coordinating hiring and onboarding activity, and supporting governance processes across the Amazon account. The Bilingual Administrative Assistant ensures the reliability, completeness, and consistency of site-level data, and strengthens compliance execution.

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Administrative & Operational Support

Manages all daily, weekly, and monthly site-level administrative tasks that support the Site Manager and operational delivery.

Coordinates roster updates, shift patterns, and attendance records to ensure accuracy and alignment with contractual staffing requirements.

Prepares standard operating documents, checklists, and compliance submissions required for audits, SWOPs and monthly operating reviews.

Maintains organized digital and physical records supporting safety, HR, operations, training, and payroll compliance.

Hours Tracking, Payroll Input & Financial Accuracy

Completes accurate Epay inputs including hours, PTO, shift changes, cross-site support, and retro adjustments in line with ABM policy.

Ensures correct Epay Sub usage and supports documentation for shift swaps, additional shifts, and cross-support labor.

Supports preparation of site-level cost inputs for P&L review, flagging anomalies or compliance variance risks to the Site Manager.

Acts as the site-level liaison for Talent Acquisition, ensuring smooth candidate flow, interview scheduling, offer processing, and Day 1 readiness.

Supports early-stage onboarding including I-9 coordination, site orientation preparation, badge activation, and uniform allocation.

Maintains applicant status logs, onboarding checklists, and supports site hiring plans.

Ensures timely and accurate completion of compliance deliverables including safety reporting, accident logs, LMS training records, roster reviews, and corrective actions.

Prepares weekly/monthly data for Network Ops, BIT, Finance, Safety, and HR as required.

Ensures adherence to contractual, legal, and policy requirements across all operational and administrative workflows.

Serves as the administrative point of contact for Site Manager, ensuring smooth coordination across ABM teams (TA, HR, Payroll, Finance, BIT).

Provides clear, organized communication to frontline supervisors and shift leaders regarding rosters, changes, and operational updates.

Maintains strong relationships with site POC stakeholders during administrative interactions while representing ABM professionalism and consistency.

Process Improvement

Identifies opportunities to streamline administrative tasks through standardization, templates, and process improvements.

Supports the adoption of new systems, reporting tools, and governance frameworks deployed by BIT, CI, or Network Operations.

Provides feedback from site-level execution to central teams to refine tools and improve usability for the field.

High school diploma or GED required; associate's degree or administrative certification preferred.

Bilingual in English and Spanish, with the ability to read, write, and communicate effectively in both languages.

Minimum 12 years of similar administrative or operational support experience; experience in facilities management, logistics, distribution environments preferred.

Strong proficiency in Microsoft Excel, Outlook, Teams, and data entry systems.

Ability to interpret and accurately manage hours, payroll inputs, and staffing schedules.

Excellent verbal and written communication skills in English.

Ability to work collaboratively with Site Managers, Shift Leads, HR, TA, and central operations teams.

Must be proactive, reliable, and capable of working with minimal supervision.

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call View phone number on click.appcast.io. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis. Department of Homeland Security E-Verify program. ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Applicants should submit their application by clicking Apply Now. Job Schedule Full time

Job Category Facilities

Work Days Full Time, Including Weekends

Workplace On-site