Clerk / Registrar, School

Job Title
Responsible for maintaining student academic records at the campus level under minimal supervision. Process student enrollment, transfers, and withdrawals for the campus. Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.
Qualifications
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Ability to maintain accurate and auditable records
Ability to use software to develop or maintain spreadsheets and databases and do word processing
Proficient keyboarding and file maintenance skills
Basic math skills
Strong organizational, communication, and interpersonal skills
Ability to meet deadlines
Experience:
Clerical and data entry experience preferred
Major Responsibilities and Duties
Records, Reports, and Correspondence

Maintain student academic records and process requests for information and transcripts. Process new student records, including requesting transcripts and records from other schools.
Coordinate grade reporting process, including verification and correction of grades and preparation and distribution of report cards.
Prepare and distribute University Scholastic League (UIL) eligibility lists.
Calculate grade point averages, class rank, and prepare honor rolls.
Assist counselors with the enrollment, withdrawals, and transfer of students.
Assist campus administration and counselors with the preparation of reports and student data information.
Compile, maintain, and file all reports, records and other documents as required. Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
Assist parents, students, and faculty with questions regarding student attendance.
Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.
Other

Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
Maintain confidentiality of information.
Follow district safety protocols and emergency procedures.
Assist in campus office as needed.
Maintain confidentiality
Follow district safety protocols and emergency procedures.
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress