Teachers secretary - school

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan, please visit our website and our careers page. ABOUT THE APPLICATION PROCESS

Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes.

Please note that application submission will be available only through 11:59 PM on the date p rior to the indicated end date. Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site.

This is a school-based clerical/secretarial work of a confidential nature. An employee in this class, with general supervision from a designated administrator or teachers, provides clerical assistance to the staff. Performance is evaluated periodically

Education:

High school diploma or equivalent (must scan and upload to the online application at the time of submission). High School diploma or above by an MSDE approved organization. Experience: One year of general office experience. Graduation from an accredited university or college with a minimum of an associate degree or successful completion of 60 credit hours may be substituted for the required experience. An official college transcript is required.
PREFERRED QUALIFICATIONS Experience with Microsoft Office database applications. Experience working in a school setting.
Performs general secretarial tasks including, but not limited to, typing, maintaining records, logs and databases; Answers telephone communications and record messages.
Compiles and maintains student data, attendance records, and registration records.
Operates computer and other office equipment.
Prepare curricular materials for teachers.
Operates several types of office machines for reproduction, copying, and collating for teachers and staff.
Answers the telephones, takes written and oral messages, and gives information within the scope of assigned responsibilities.
Orders, receives, inventories, and issue supplies.
Greets visitors and escorts individuals to various activities within the building.
Assists with the registration of new students.
Assists teachers in planning field trips.
Assist in the supervision of student aides.
Operates various office machines.
Ability to perform general clerical duties.
Knowledge of business English, spelling, punctuation and grammar, and office procedures.
Ability to type from rough draft and keyboard at a moderate rate of speed.
Knowledge of inventory control methods and methods commonly used in the training for acquiring clerical skills.
Ability to communicate clearly and concisely, both orally and in writing, with school administrators, central office personnel, faculty, staff, parents, students, and the community.
Knowledge and skill in the use of computers and all aspects of word processing, database, and spreadsheet software programs.
Knowledge of operating and maintenance of other office equipment, including computers.
Ability to manage the office and provide training for other office personnel.
Ability to be flexible and adaptable in a variety of situations and remain calm under trying circumstances.
Ability to work with frequent interruptions, perform multiple tasks, and maintain various organizational systems needed at the school.
Ability to maintain efficient office procedures and a system for keeping track of requested actions and reports.

APPLICATION REQUIREMENTS

Complete applications must be submitted, and once your application has been submitted, you will not be able to add documentation or make any changes. Incomplete applications will not be accepted. Resumes will not be accepted in lieu of a completed application.

Interviews will be limited to applicants who, in addition to meeting the basic requirements, have experience and education which most closely match the qualifications and the school system's needs.

This is a 10-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. The Secretaries and Assistants Salary Scale for this position is Grade 7 on the HCEA-ESP Secretaries and Assistants salary scale. Step placement will be in accordance with the salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime.

Retirement

Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR). The annual contribution to the pension plan will be 7% of an employee's annual salary.

Information about additional benefits such as paid time off can be found in the negotiated agreement for employees in this bargaining unit.

All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, some positions will require completion of a physical examination and/or drug testing.

To request an accommodation during the application or interview process due to a documented disability, please email View email address on click.appcast.io celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws. Howard County Public School System