Head of Programme Management

Zachary Piper Solutions is seeking a Program Manager to support a high-visibility National Security contract in Arlington, VA (100% onsite). The Program Manager will bring strong experience in DoD staff coordination, executive-level communication, and program operations.

The Program Manager will play a key role in enabling leadership decision-making, coordinating cross-functional efforts, managing program execution, and ensuring alignment across cybersecurity initiatives in a fast‑paced, mission‑critical environment.

Responsibilities of the Executive Action Officer include: Support Executive Leadership: Serve as a principal advisor & staff support to the AI Cybersecurity Office, enabling timely and informed decision‑making

Manage Program Operations: Oversee daily activities, ensuring tasks, priorities, & deliverables align with Government objectives

Coordinate Action Items: Track tasks, milestones, risks, dependencies, & deliverables across RMF & cybersecurity workstreams

Facilitate Communication: Coordinate across multiple organizations & leadership levels to ensure proper dissemination of guidance and direction

Develop Reporting Materials: Produce monthly status reports, quad charts, briefings, & executive summaries

Plan & Execute Meetings: Organize meetings, conferences, & VTCs; develop agendas, take meeting minutes, & maintain attendee records

Maintain Documentation: Develop & manage program documentation, trackers, SOPs, schedules, & process guides

Draft & Review Correspondence: Prepare, edit, & review official communications to ensure accuracy, clarity, & alignment with leadership intent

Support Workforce Operations: Coordinate onboarding/offboarding, ensuring access, orientation, & knowledge transfer activities are executed efficiently

Track Organizational Actions: Maintain suspense trackers, action item portals, & filing systems in coordination with executive staff

Ensure Compliance: Support adherence to DoD policies, federal regulations, & internal cybersecurity procedures

Drive Operational Efficiency: Manage multiple priorities in a high‑tempo environment while continuously improving processes and coordination

Qualifications of the Executive Action Officer include: 10+ years of experience providing executive‑level support, planning, or advisory services within the DoD or federal environment

Proven experience in program coordination, task management, & executive communications

Strong understanding of DoD organizational structures, processes, and staff operations

Experience supporting cybersecurity or RMF‑related programs is highly preferred

Advanced proficiency in Microsoft Office Suite, especially PowerPoint for executive briefings

Exceptional written and verbal communication skills supporting senior military and government leadership

Strong organizational skills with attention to detail and ability to manage competing priorities

Experience developing SOPs, trackers, reports, and operational documentation

Ability to operate effectively in a fast‑paced, mission‑driven environment

Active Secret clearance required

Bachelor’s degree (or equivalent experience)

Experience supporting executive‑level operations, coordination, or action officer functions

Strong customer service mindset and stakeholder engagement skills

Compensation for the Action Officer/Project Manager includes: Salary Range: $130,000-165,000 (depending on experience)

Benefits: Medical, Dental, Vision, 401k Plan, Holidays, PTO, sick leave as required by law

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