Front Desk Receptionist and Administration

Primary Purpose Under direct supervision provide reception and clerical assistance for the efficient operation of the central administration office.

Qualifications Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Effective organization, communication, and interpersonal skills

Ability to follow written instructions

Ability to operate multi-line phone system

Experience:

One-year clerical experience in office setting

Major Responsibilities and Duties Reception and Phones

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

Greet and direct visitors to central administration office.

Assist public, staff, and students as needed.

Maintain visitor log and issue visitor passes.

Other

Prepare mailing and labels using personal computer.

Maintain computerized files using personal computer including reports, employee roster, and mailing lists.

Sort, distribute, or deliver mail, messages, and other documents.

Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.

Provide clerical assistance as needed.

Maintain confidentiality.

Supervisory Responsibilities None.

Equipment Used Multi-line phone system, personal computer.

Working Conditions Maintain emotional control under stress; work with frequent interruptions. Continuous sitting.

Note Note: This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

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