Head of Facilities (Full-Time)

Job Title: Facility Manager
Job Type: Full-Time
Must be eligible to pass and maintain a Moderate Risk Public Trust Background Check (HSPD-12)
Aleto specializes in federal property management, space planning, and facility management. Aleto primarily supports federal government agencies to create realty solutions, provide facility and space planning support services, and enhance strategic communications.
We are looking to hire motivated people who are excited to grow with us. You'll have the potential to help improve processes and help identify solutions for our government, supporting the organizations that serve American citizens across the country. We offer the opportunity to work directly with clients to have a real impact on the day-to-day operations of federal agencies.
Accountability, Ingenuity, Reliability, Service, and Stewardship. Aleto aspires to be the trusted advisor to senior executives for federal leasing and facilities operations decision-making.

• Aleto is committed to helping federal agencies improve their workspaces.
• Our purpose is to enhance workplaces with our innovations, while maintaining trust with dependable, responsible and high-quality service.

We offer paid vacation, sick time, paid federal holidays, parental leave, full medical/dental/vision, and a 401(k).
Aleto is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, or any other characteristic protected by federal, state or local laws.
Aleto Inc. is seeking to hire a Facility Manager with expertise in facilities management, government property administration, and federal records management to support our federal client. This position involves the execution of critical functions across facilities operations and comprehensive records lifecycle management per federal regulations and agency-specific requirements.
If you are selected for an interview, Aleto will contact you by email to arrange an interview via an online platform, such as Microsoft Teams, or by telephone. After all candidates are interviewed, Aleto will notify you of your application status.
Visit our website at to learn more about Aleto, Inc.
Facility Manager -Essential Job Duties
Facilities and Government Property

• Manage logistics for parking allocation, signage, and stakeholder communication.
• Assist in the implementation and documentation of safety, emergency preparedness, and evacuation plans.
• Coordinate on-site and virtual meetings, ensuring proper room setup and technology support.
• Escort vendors, contractors, and ensure compliance with access control procedures.
• Support the issuance of HHS ID Badges (PIV Cards) and fingerprinting services.
• Maintain inventory and usage logs for government vehicles.
• Track and control physical keys and support facility security protocols.
• Complete monthly fleet and key control reporting.
• Records Management
• File Plan Development and Process Improvement
• Develop a File Plan procedure tailored to the client’s specific program operations, client requirements, and office location.
• Create and maintain an overview dashboard for managing and maintaining records.
• Maintenance of Records Inventory
• Perform annual inventories of hardcopy and digital records across file rooms, share drives, and storage systems.
• Coordinate reviews with on-site POCs, Quality Managers, and ARLOs.
• Coordinate intake and processing of digital and analog records.
• Apply accurate indexing, scanning, digitization, and filing practices.
• ECMS, Documentum, SharePoint) to manage and validate record data.
• Digitize and deliver requested records securely and in accordance with policy.
• Maintain a centralized dashboard summarizing records management activities.
• Qualifications/Capabilities/Software Knowledge

Associate degree in Business Administration, Information Management, Logistics, or a related field — or equivalent professional experience.

• Minimum 5 years of professional experience in facilities and records management, particularly within a federal or a highly regulated environment.
• Demonstrated experience in federal property and facility operations.

Proficiency in Microsoft Office Suite, SharePoint, Excel, and government database systems.

• Strong understanding of NARA guidelines and federal records lifecycle management.
• Familiarity with record management tools (e.g., Strong interpersonal skills with the ability to coordinate with multiple stakeholders (Client Staff, ARLOs, POCs, COR, contractors).

Performance Standards Include:

• Accurate and timely database entries, reporting, and mail processing.
• Full compliance with safety protocols and document retention requirements.
• Highest level of integrity managing confidential information
• Provide additional facilities support as needed to include maintaining government vehicles (logging mileage and tracking usage), mail processing, document scanning, filing, and database entry.

Compliance with all Aleto processes, standards, and guidelines including the utilization of the employee and intranet platforms to stay up to date on company news and events, submitting expense reports, providing monthly progress reports, etc.

• Participate in recurring 1:1 and performance development meetings with your Aleto team lead to discuss current job tasks, promote open dialog/feedback, recognize and celebrate wins, and review positive and purposeful approaches for meeting work-related and professional development goals.
• Attend team meetings, tri-annual company All-Hands Meetings, and other company-sponsored team-building events to foster and support Aleto's core values, vision, and culture.

At Aleto, we recognize that our employees are our most valuable assets. Medical Insurance

Full-time employees are eligible to enroll in Aleto’s Aetna-sponsored health insurance plans. Aleto contributes $400 per month toward employee medical premiums, equal to 75% of the Employee Only premium for the HSA 3300 Base Plan. Dental Insurance

Aleto provides dental insurance coverage through the Aetna PPO 2000 plan. Pre-Tax Savings Accounts

The option to enroll in an HSA or FSA depending on elected medical insurance coverage.
~ Disability Insurance:

Company-paid short-term and long-term disability insurance.
~ Life Insurance:

Company-paid life insurance coverage.
~ Paid time off includes eleven federal holidays. Full-time employees accrue PTO at the rate of 5 hours per pay period for a total of three weeks per year. Retirement Plan:

Aleto offers full-time employees a 401(k) qualified retirement plan.
~ Professional Development is identified as job-related training which enables an employee to improve their performance, their development as a professional within the organization, and/or as a means of retaining and developing key skills and competencies related to the demands of the job.
and the ability to remain in a stationary position at least 50% of the time, move inside and around an office, position themself to access items located in high or low areas, and transport items weighing up to 20 pounds across the office. Requires the constant operation of a computer and other office productivity machinery and the ability to observe details at a close range typically within a few feet of the observer.  The position consistently requires work to be completed in an office environment with artificial light and air.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
If you have questions or need additional assistance, please contact us at View email address on aletoinc.applytojob.com.