Remote Manufacturing and Procurement Buyer

At MacDonald-Miller Facility Solutions (“MacMiller”) , we make buildings work better. As the Northwest’s leading mechanical contracting firm, we design, deliver, and service HVAC, plumbing, and automation system solutions for commercial buildings. We have a well-respected history of exceeding our customers’ expectations and executing with distinction. Our clients trust their toughest projects to our integrated teams, including:

New Construction – Engineering, fabrication, and installation of mechanical systems for new projects, following lean construction practices.
Special Projects – Retrofits and mechanical repairs for existing buildings to create new efficiencies.
Service – Scheduled preventive maintenance ensuring tenant comfort and 24/7 emergency response.
Building Performance – Control systems, fault detection, energy services, and remote monitoring.
Energy and Sustainable Solutions - Acting as the Prime Contractor, we deliver design-build, energy-efficient solutions in the built environment for both private and public sector clients.
Collaboration is our foundation and critical to the success of the company. Every team member is valued and brings unique strengths that help us achieve our shared vision.
Dedication – We are dedicated to personal and professional excellence. Safety – Everyone deserves a safe workplace. Safety is more than hard hats and boots; Community – We are proud to be part of MacDonald-Miller. Innovation – We are committed to continuous, creative problem-solving. Innovation is how we stay an industry leader. Procurement Coordinator: This is where you come in.
As a Procurement Coordinator , you will play a key role in supporting procurement operations through purchase order processing, supplier coordination, dashboard monitoring, and data management. You will help ensure product availability, on-time delivery, and proactive issue resolution by closely tracking select purchase orders identified for expediting.
Your strong organizational skills, attention to detail, and ability to manage multiple priorities will be essential in driving the efficiency and accuracy of procurement processes.
In return for delivering results and helping the team achieve ambitious goals, you’ll be rewarded with increased responsibility, meaningful growth opportunities, and the autonomy to make a real impact.
Ensure Product Availability and On-Time Delivery
Process assigned purchase orders with suppliers, confirm product availability, and manage timelines and follow-ups to secure on-time delivery.
Proactively Expedite and Monitor At-Risk Orders
Communicate proactively with suppliers to confirm status, delivery dates, and resolve delays before they impact projects.
Partner closely with Accounts Payable, suppliers, and internal stakeholders to identify and communicate invoice discrepancies, ensuring timely and accurate resolution.
Collaborate with internal stakeholders on urgent or at-risk orders, documenting supplier updates and escalating delivery risks or issues as appropriate.
Generate Reports and Manage Data
Assist in generating procurement reports and performing accurate data entry to support tracking, analysis, and informed decision-making. Maintain procurement-related documents in accordance with internal policies.
Identify and suggest opportunities to improve procurement workflows, enhance efficiency, and strengthen reporting processes.
Demonstrate a willingness to learn new systems, including procurement tools and reporting platforms such as Excel and Power BI, and take on additional responsibilities that support team performance and development.
The Procurement Coordinator reports to Ryan Savage, Strategic Sourcing Manager , and will be part of a collaborative team driving a variety of projects and initiatives to support our growing business. A high school diploma or equivalent required; an associate degree in Business, Supply Chain, or a related field preferred.

• One or more years of experience in procurement coordination, administrative support, or a related role preferred.
• Strong proficiency in Microsoft Office, especially Excel; experience with Power BI or procurement systems is a plus.
• High attention to detail and accuracy in data entry and documentation.
• Calm and responsive when priorities shift.

The opportunity to build foundational skills in procurement operations, vendor coordination, and data-driven decision-making.
• MacDonald-Miller Facility Solutions presently provides employee coverage for:

• Medical, dental, vision for employees (coverage available for dependents for shared premium).
• 401k retirement plan including Company matching.
• Vacation and Sick Compensation (PTO), and Holiday Pay!
• Disability income protection including short term and long-term disability.
• Employee and dependent life insurance.
• Employee Assistance Program.

Our Seattle HQ office (17930 International Blvd, SeaTac, WA 98188) has easy access to the SeaTac International Airport, ample secured parking, and newly renovated office facilities - not to mention great views! MacDonald-Miller Facility Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.