Head of Accounting - Banking

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. Responsible for overseeing and managing the efficient, accurate, and timely processing of all accounts payable, intercompany, and allocated cost transactions for the organization. This role leads a team of accounts payable professionals and ensures all invoices and transactions are recorded in accordance with GAAP, payments are processed accurately and within established timelines, and all activities comply with company policies, procedures, and funding requirements outlined in management service agreements. The Cost Accounting Manager develops and maintains effective internal controls, policies, and procedures; drives continuous process improvements; and applies best business practices to support operational excellence and financial integrity. Accounting:

Prepares journal entries, including required workpapers for support, in compliance with GAAP and established accounting policies and procedures.
Organizes and coordinates the posting of entries to the general and subsidiary ledgers to maintain a timely close process.
Reviews the general ledger trial balance accounts and activity monthly for accuracy and reasonableness.
Coordinates the monthly closing of the payables, purchasing and inventory modules in the ERP system.
Responsible for understanding cash funding requirements by company to ensure payments are made by the appropriate company.
Responsible for understanding systemic balances and related reports to ensure the subsidiary detail is accurate and items (inventory and non-inventory PO lines) are properly cleared in a timely manner.
Responsible for understanding the company’s virtual card program to include policies, banking website, workflow, and related accounting entries.
Prepares and performs weekly invoice register review to ensure integrity of data entry and proper coding prior to processing payment.
Ensures correcting entries are recorded in compliance with department policies and procedures to maintain system integrity and allow for data analysis.
Calculates weighted average unit cost in conjunction with review of invoice price variance reports.
analyze the data to determine appropriate actions to continue to move the department forward.
Prepares weekly and/or monthly complete and accurate reconciliation of intercompany fundings in accordance with company agreements and accounting policies.
Oversees the monthly reconciliation of accounts payable, purchasing and inventory related sub-ledgers to the general ledger.
Reconciles unsettled virtual card and credit card transactions with the company’s bank.
Reconciles accounts as assigned in accordance with department’s policies.
Taxes
Ensures accurate application of sales and use tax to vendor invoices in accordance with applicable state and local tax laws.
Ensures sales and use tax filings and payments are made in accordance with applicable state and local tax laws.
Collaborates with Tax Accountant to prepare private letter rulings for sales and uses tax applicability.
Accounts Payable
Oversees daily operations of the accounts payable department.
Manages, trains and develops accounts payable technicians and staff accountant
Ensures all invoices are coded correctly and payments are made within payment terms to support GAAP financials, Enterprise Accounting Reporting initiatives and compliance with various management service agreements.
Completes vendor verification, setup and maintenance in all relative computer systems.
Identifies, develops and maintains internal controls and procedures related to accounts payable.
Assists with internal and external audits by providing accurate schedules, reports, and supporting documentation.
Develops and documents, in accordance with department policy, Statements of Position using established accounting principles, theories, concepts and practices.
Recommends and implements process improvements to increase efficiency and accuracy.
Provides ongoing training to administrative and operational staff.
Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
Follows the core competencies set forth by the Company, which are available for review on ARC SharePoint.
High School diploma or equivalent. Bachelor’s degree in accounting, Finance, Business Administration or related field with five (5) or more years of experience in the complete procurement to pay cycle, coding, cost accounting, GAAP accounting practices, intercompany transactions, integration of related activity into the financial statements, reconciliation preparation and resolution of identified discrepancies, and payables best practices. Relevant work experience may be substituted for a Bachelor’s Degree on a year to year basis.
Experience with ERP systems (Oracle preferred), and experience working in a multi-specialty physician practice.

Strong working knowledge and experience with building complex spreadsheets in Microsoft Excel and Access
Strong knowledge of accounting principles, practices, concepts, policies and procedures.
Thorough understanding and application of supply chain (Accounts Payable, Purchasing and Inventory) knowledge.
Demonstrates and communicates complete understanding of accounts payable functions and systems utilized.
Strong understanding of the flow of data throughout the organization - there are multiple entities, multiple data sources and multiple systems- each of these must be well understood in order to be successful in this position.
Strong understanding of the allocation process as well as the data that drives the GAAP/ EAR allocations to ensure allocation results are accurate and in line with financial reporting goals of the Organization.
Knowledge of financial reporting concepts and preferred business practices.
Experience managing the accounts payable process.
Working knowledge of intercompany activity and ability to perform reconciliation to ensure accurate intercompany funding(s).
Excellent PC skills including advanced Access and Excel skills.
Ability to effectively communicate with individuals utilizing a telephone, computer or other electronic device.
Skill in analyzing and interpreting financial records.
Ability to handle multiple projects simultaneously.
Ability to analyze and interpret statistical data/reports.
Ability to use independent judgment and to manage and impart confidential information.