Head of Project Management

Position Overview
Open position in all Coegi office locations including Kansas City, MO, Columbia, MO, St. Louis MO, and Minneapolis, MN. Hybrid work schedule: 3 days in the office, 2 days working from home.

Visa sponsorship is not available for this position, now or in the future. Applicants must be legally authorized to work in the United States on a permanent basis without requiring employer sponsorship.

Please note: We are not actively hiring for this role at this time. However, we are building a pipeline of qualified candidates for future opportunities. If you're interested in being considered when a position becomes available, we encourage you to apply.

The Project Manager will support Coegi in the organization and internal management of high‑touch accounts. As an expert in project management, this role is responsible for management of processes, systems, documents, timelines, assets, and relationships pertaining to individual accounts. This person will be a key counterpart to our Account Strategy Directors, providing detail‑level knowledge to complement their partner and strategic knowledge. The Project Manager will also support Account Managers and Operations by managing deliverables, keeping production and asset trackers up to date, leading billing and budget actualization, and overall keeping account teams on track.

Essential Duties & Responsibilities

Timelines & Task Management - develop efficient processes for accounts to meet internal and external goals. Hold team accountable to set process and update when necessary to deliver milestone goals and smaller tasks within a project.

Asset management - manage documents, URLs, copy, creative, and other collateral received from our clients and partners for execution. Ensure these documents are easily accessible and clear for execution teams to understand.

Asana Management - keep teams up to date and organized in our project management system, Asana. Translate action items into Asana and assign to appropriate team member.

Communication Management - keep other account team members on track across various methods of communication. Push team to focus on deliverable at hand in meetings, ask for updates, help define if projects are on and off track, and overall make sure teams are unified and on track towards common goals.

Billing and Budget Actualization - complete monthly billing process for clients, ensuring invoices are accurate. Manage rollover underspend/overspend and ensure teams, platforms, and internal tracking documents are updated.

Meeting Management - schedule internal and client‑facing meetings. Manage agendas for internal meetings and collaborate with the Account Strategy Director or Account Manager for client meetings. Record meeting notes and action items. Develop timelines as necessary for action items and follow‑ups.

Order Intake - complete order and data entry process, ensuring client directives, campaign budget, and other instructions are entered correctly into systems and with operations teams for campaign build.

Qualifications

At least one year of experience, preferably within an agency environment, with day‑to‑day digital campaign management, programmatic bidding and social advertising experience.

Experience working within Project Management Systems such as Asana.

Must be a self‑starter that takes personal responsibility for education in relevant digital marketing.

Must have familiarity and experience with paid media marketing.

Must be able to multi‑task, be detail oriented, organized and analytical.

Exceptional verbal and written communication skills.

Superior skills with computers, specifically Microsoft Office Suite and Google Resources.

Able to work within a team environment while handling multiple projects with deadlines.

Education

Bachelor's degree; concentration in marketing, statistics, business or advertising preferred, or equivalent professional experience.

Total Perks Package

The chance to be a part of a growing company and the next success story.

Amazing opportunities for career development.

Recognition programs.

Employee referral bonus.

Hybrid work schedule; 3 days in the office, 2 days working from home.

Fun and collaborative work environment.

Casual dress code.

Insurance coverage (medical, dental, vision, life, and disability).

401(k) retirement plan, with employer 4% match.

Work/life benefits, including mental health and wellbeing support.

Flexible Time Off Policy.

Paid holidays, including agency soft closing Christmas Eve‑New Year’s Day.

Paid leave options, including sick leave, medical leave for self and family, and parental leave.

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