FULL-TIME ADMINISTRATIVE PROFESSIONAL

First (1st) Administrative Assistant II
At DHL, you will play a part in one of the world's most essential industries. As the world's leading contract logistics provider, we believe in doing the right thing, growing together, and delivering the difference. At DHL you have a voice that matters and can make an impact that lasts. There has never been a better time to join DHL. The core responsibilities of this role include: emailing clients vendors for site, handle employee engagement projects, manage hourly associate hours and pay.
Shift: Monday – Friday 8:00am–4:30pm
Pay: $22.55 per hour overtime based on business needs needs to be flexible.
Additional Incentives: All full-time employees are eligible for attendance bonus
Intermediate experience in Microsoft applications, Excel, Outlook, Word
Minimum of 1 year of payroll experience preferred.
Be part of the world's largest logistics company! Paid weekly

• AFFORDABLE medical, dental, and vision coverage offered on your 30th day
• Tuition reimbursement program
• Excellent training and career advancement opportunities
• Overtime based on customer volume

Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.
Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Review, transmit and Manage weekly payroll process. Assist the General Manager with the month end close process.
Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of manager's area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.
Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.
Maintain filing system including items that are confidential. Regularly arrange travel and hotel accommodations for frequent extended trips. Open and Review all mail directed to management staff. Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.
Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings.
Serve as central communication point for associates on human resource and associate relations items.
Delegate work to one or two clerical associates to Assist with routine duties.
Operate office equipment including fax, copiers, printers, binding machines.
High School Diploma or Equivalent
Two years using MS Excel, MS Word and an email system
Two years experience with accounts receivable and accounts payable, preferred